Administrative Assistant, Intl Marketing

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by SVP, International Marketing.  This is a globally focused role and includes managing schedules, coordinating meetings and handling travel arrangements.  This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally across all international territories.

Responsibilities:

• Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads and anticipate problems and conflicts in advance
• Compile meeting agendas for weekly Senior Management Team meetings
• Coordinate travel schedules and arrangements and collect required travel documentation
• Build presentations on Microsoft Keynote/PowerPoint for meetings, conferences and events
• Establish and maintain positive relationships with internal and important external clients
• Maintain proper recordkeeping and filing system for all work
• Compose and type routine e-mail correspondence
• Perform basic administrative tasks, e.g. photocopying and filing
• Assist other department members as necessary and serve as back up for the desk of President of Worldwide Marketing
• May assist in making arrangements for temporary help, storage, etc.
• Handle extremely heavy phones and act as back up for the marketing team
• Prepare and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensure the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
• Maintain department business with the utmost confidentially

Qualifications

• Bachelor’s Degree or 3+ years of experience supporting a senior level executive

• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote
• Knowledge of all basic office equipment required

Eligibility Requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics:

• High degree of professionalism and the ability to interface well with Senior Level management
• Demonstrable senior EA experience: a truly committed individual who has experience supporting a manager across difference time zones
• Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
• Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
• Ability to work independently and show a very strong sense of initiative and intuition
• Expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
• Show initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Ability to p