Accounts Payable

Description

Position Responsibilities:

• Consolidated accounts payable function for a multi-site business 
• Accounts Receivable Invoicing
• Responsible for matching purchase orders to vendor packing slips and vendor invoices; resolving discrepancies
• Entering vendor invoices into ERP system
• Processing accounts payable check runs
• Maintaining vendor invoice files (electronic/paperless and hard copy)
• Answering/resolving vendor inquiries regarding invoice payment status
• Reviewing and approving employee expense reports in Concur expense reporting system (web based employee expense reporting tool)
• Answering/resolving employee questions regarding Concur expense reporting and providing training as required
• Assumes responsibility for the accurate and timely completion of accounts payable functions
• Reviews source documents and matches purchase orders, invoices, and receiving documents
• Codes invoices to appropriate general ledger and department accounts and related budget codes
• Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments
• Determines optimum payment dates and takes advantage of all discounts on invoices
• Issues checks and ACH Payments on a timely basis under established payment schedules and as needed to prevent late payments and obtains authorized signatures
• Creates special reports and ad hoc analyses as assigned
• Maintain high degree of confidentiality
• Other administrative duties as assigned

Requirements

Preferred Qualifications:

• At least 1 year of related work experience.
• Knowledge of basic accounting concepts and procedures including account reconciliation, financial record keeping, data processing and business arithmetic.
• Competent with Microsoft Office Suite required.
• Experience with Microsoft Great Plains/Dynamics required.
• Ability to work independently, strong organization skills and multi-tasking ability. Ability to solve problems, strong attention to detail and accuracy.
• Strong interpersonal skills with the ability to work well with vendors and employees.