Proofreader/QA Specialist

Job Type Full-time Description

  

We are seeking a detail-oriented and meticulous Proofreader/Quality Assurance Specialist to join our dynamic marketing team. This position plays a crucial role in reviewing and verifying print, digital, and media content marketing materials to ensure the highest level of accuracy and professionalism. The Proofreader/QA Specialist is responsible for identifying and correcting errors in spelling, grammar, punctuation, formatting, and composition. This role also includes fact-checking data, verifying interactive features on websites, and ensuring compliance with legal disclaimers. The ideal candidate will have strong communication skills, a keen eye for detail, and the ability to work collaboratively to deliver content that meets the needs of both internal departments and external advisors.

Requirements

   

Key Responsibilities:

· Conduct thorough reviews of all digital, print, and media content marketing materials.

· Identify and correct errors in spelling, grammar, punctuation, composition, and format.

·  Review and fact-check all marketing materials, especially those containing statistics and data.

· Ensure materials align with project instructions and reference guides such as the AP Stylebook and Marketing Order Forms.

· Conduct website QA testing, including checking all tabs, links, forms, videos, and interactive features for functionality and accuracy.

· Review video content for continuity, correct labeling, data sourcing, and contact information accuracy.

· Confirm all legal disclaimers and variable content are accurate and present where required.

· Submit materials for Compliance approval and CC all relevant parties, including the Marketing Manager and Project Coordinator.

· Collaborate effectively with the marketing manager, project coordinator, and wider marketing team to ensure smooth project execution.

· Exhibit strong attention to detail and use sound judgment to identify missing, incorrect, or unnecessary elements.

· Maintain a high standard of quality across all content, ensuring it is error-free and tailored to each audience.

· Stay fully informed on the company’s services, brand standards, and client needs.

· Verify project accuracy including dates, times, page numbers, and contextual consistency.

  

Qualifications:

· Must be able to work for any US employer without sponsorship.

· High school diploma required; some college, degree, or equivalent work experience preferred.

·  Exceptional attention to detail and ability to detect errors across various types of content.

· Familiarity with AP Style and willingness to adhere to style guidelines and internal processes.

· Proficient in Microsoft Office Suite and other common proofreading tools or platforms.

· Strong verbal and written communication skills.

· Ability to work independently and manage time effectively under tight deadlines.

· Comfortable collaborating in a team-oriented environment.

· Demonstrated experience in content proofreading, editing, or quality assurance is strongly preferred.

· Knowledge of marketing practices and an understanding of brand standards is a plus.

Physical Requirements

· Ability to work for extended periods at a desk using a computer with a keyboard, mouse, and monitor.

· Occasional repetitive motions for computer equipment use.

· Ability to lift up to 10 pounds if/when necessary.

· Regular use of telephone and email for communication.

· Work is typically performed in an office setting, involving routine sitting, bending, and stooping.