Project Administration Coordinator - Bilingual

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Support in contract administration: 

• Finalizing inbound services agreements and related scopes of work with new suppliers for SN review, coordinate with vendors, and contractor such as routing contracts through e-signature processes and uploading them to internal databases;  

• Ensuring existing and new suppliers, vendors, and contractors are appropriately enrolled and registered in systems such as SAP Ariba/Embark, in coordination with Beacon 

• Support in securing approvals, electronic or other signature authorization, and related Record keeping;  

• Support in opening support tickets (GUTs or other tickets) to process payment issues, supplier issues, or related vendor payment issues;  

• Development of an internal contract spreadsheet and information;  

Manage portfolio goals, including but not limited to: 

• Schedule, coordinate and attend project meetings, as determined appropriate by SN. 

• Take detailed meeting minutes and follow up on key action items/issues as needed.  

• Develop first draft deliverables for PfM review  

• Orchestrate timely communications among project team members, which can include identifying, creating, and updating project resources/tools (e.g., QuickBase, Project Tracker inputs and updates, site workbooks, change control log(s), risk register(s), etc.) used by team members so that appropriate actions are taken; Populate draft SOWs, draft funding requests and facilitate PO creation, coordination with vendors, processes contracts, including submission of low value internal approvals;  

  Records Management and Retention:  

• Administer project documentation and document control systems, which includes processes for the receipt, review, approval, issue, reproduction, distribution, version control, classification, stora

Qualifications

• Fluent in Spanish (reading and writing)
• 4-5 years of relevant experience
• Location - Central United States

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com.  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com.  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

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