Executive Assistant

Position: Executive Assistant

Department: Human Resources

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 40 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range:  $23.68-$30.64 and determined based on relevant years of work experience provided on application and resume.

Position Summary: The Executive Assistant provides high-level, confidential administrative support to the Vice President of Human Resources at Johnson County Community College (JCCC). This involves managing various administrative tasks and ensuring efficient operations within the Human Resources (HR) department.

The Executive Assistant is responsible for completing various project activities, information retrieval and managing complex administrative matters. The Executive Assistant serves as the first point of contact and provides operational support and assistance with day-to-day operations to ensure efficiency.

Required Qualifications:

• Associate’s degree
• Two or more years of experience in administrative support work

Preferred Qualifications:

• Bachelor’s degree
• One or more years of experience providing administrative support to senior-level or C-level executives
• Professional certification in administrative work
• Experience working in a Human Resources Department
• Experience working in a higher education setting

Position details include but are not limited to:

• Coordinate and manage the VP’s calendar, including scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and resolve them efficiently. 
• Develop materials for meetings, including for the Board Committee meetings and Board of Trustees meetings. Compile, review, and submit all materials to the President’s office in an accurate and timely manner. Coordinate closely with the VP, President’s Office, Trustees, and other senior leaders. Provide accurate and complete information and updates to all stakeholders.
• Attend Board Committee meetings and record accurate, timely, and complete meeting minutes. 
• Assist in monitoring and managing the budget for the Human Resources Department which includes tracking expenses, reviewing and processing invoices, reconciling financial records, and providing regular reports on budget status. Monitor inventory levels and order supplies for the department.
• Maintain and organize confidential and sensitive information, both in electronic and hard-copy formats. Manage and update databases, contact lists, and files to ensure easy accessibility and retrieval of information.
• Provide administrative support for various projects and initiatives of the VP by conducting research, preparing presentations or reports, tracking progress to completion, and facilitating communication.
• Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner. 
• Work closely and effectively with the VP to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary. Act as a “barometer,” having a sense of issues taking place around JCCC and keeping the VP updated.
• Maintain extensive knowledge of the HR department’s roles, responsibilities, and daily operations. Uphold extensive knowledge of JCCC’s HR policies and procedures.
• Assist with reports, presentations, and communications. Research, compile, and maintain records and information. Analyze and interpret data to produce reports.
• Responsible for updating the college organizational chart and listing new hires on the HR InfoHub page each month.
• Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Benefits Category

For Full‑time Employees:

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided)
• Retirement plans (403(b), 457(b), and KPERS)
• Employer paid 8% contribution into a 403(b) no match required
• Paid time off (vacation, sick, personal, and floating holidays)
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependen