Administrative Secretary - Special Schools

Administrative Secretary - Special Schools 
Lane 13 Contract and Benefits
212 Day Contract

Hours a day: 8
Hourly rate: $24.45-$27.48 Depending on qualifications and experience.

Contact Information:

• Name: Dan Heaps
• Phone: 801-232-3122
• Email: dheaps@alpinedistrict.org

Start Date: The posting lists 7/1/2026 as the start date, but that is subject to change. 

Location: The previous Sharon Elementary in Orem will be the site of a new special needs school. This site will consist of two special schools in one building. One will serve students with significant disabilities that range from Pre-K to 12th grade. The other will serve students with disabilities between 18-22 years old in a post-high transition setting. 

The job of Administrative Secretary--Special Schools is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions 

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.) for the purpose of ensuring items' availability.
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail, packages, supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence, reports and other materials (e.g. requisitions, purchase orders, forms for advertising vacant positions, letters, memorandums, minutes, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practic