APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The College of Information Sciences and Technology (IST) is seeking a candidate for an Administrative Assistant to join the Dean’s office. This role will assist the Dean, Associate Deans, faculty, and staff. The role requires an extremely organized individual and the ability to perform a wide variety of complex administrative functions in a busy team-oriented office environment.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

The successful candidate will be responsible for the following: 

• Provide administrative support to the Associate Dean for Undergraduate Studies, including maintaining calendar, scheduling meetings, sending agendas and meeting minutes, scheduling travel and processing travel reimbursements. Assist with special events and projects.

• Provide administrative support to the Faculty Council, scheduling meetings, meeting minutes and assisting where needed.

• Provide administrative support for the Academic Integrity committee, scheduling meetings and keeping detailed records.

• Point of contact for student concern related inquiries.

• Conduct the committee elections and maintain committee data.

• Plan and oversee the college’s New Faculty Orientation each fall.

• Greet visitors, answer phone calls and emails, contribute to a welcoming environment within the Dean’s Office. 

• Interpret and communicate internal policies and procedures and maintain appropriate procedures across the college.

• Resolve complex inquiries and ensure compliance with work unit and/or University policies and procedures.

• Assist supervisor in training and developing other administrative support, act as a backup in supervisor’s absence.

• Support office procedures for handling and maintaining confidential materials. 

• Draft reports including conclusions and recommendations for solving administrative problems. 

• Develop new processes or procedures relevant to the support needs of the office.  

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