(Casual Hire) Campus Experience Coordinator

****Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

 

Working Title: (Casual Hire) Campus Experience Coordinator

Position Number: *****Casual Hire (READVERTISEMENT)

Hiring Unit: Office of Admissions

Location: Manoa

Date Posted: July 23, 2026

Closing Date: August 5, 2026

Hourly Rate: $26.69 (based on APT Band A, Step 1)

Schedule: Monday - Friday, up to 40 hours/week

Temporary/Permanent: Temporary; not to exceed 89 days

Other Conditions: Renewal of the position contingent upon needs of the department and availability of funds.

 

Description of Duties and Responsibilities:
Responsible for working in the Office of the Admissions and primarily assisting staff with event programming, and providing answers about admissions related questions. This will include but not limited to answering emails daily, handling phone calls, conducting information sessions, coordinating event programming, and being a resource for our student assistants.

Specific duties include:
- Assist in the planning and organizing of visits throughout the year
- Manage daily reservations through the campus tour management system (VisitDays) to check reservations are correct, create visits online
- Process and coordinate group visit requests for small and large groups from local and out-of-state high schools, colleges, and community organizations
- Assist in providing general admissions information to prospective students through presentations, phone calls, emails, and in person visits
- Assist in the planning of on and off campus events
- Performs other duties as assigned
 
Minimum Qualifications:
- Bachelor's Degree from an accredited university
- Ability to work independently and exercise good judgement under periods of high volume
- Excellent customer service, including experience working with students, faculty, and staff
- Experience with computers and software programs, such as Microsoft Office 365

To Apply:
Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: Submit resume, cover letter indicating how you satisfy the minimum and desirable qualifications, professional references, and official transcripts. Must submit an official undergraduate college transcript with verification of degree awarded. Unofficial web-based transcripts or other course and grade reports (e.g. STAR report for UHM) will not be accepted. Copies of official educational transcripts will be accepted but an original transcript must be submitted if selected prior to hiring. Confidential information must be redacted (i.e. social security number, date of birth, etc.).
 
Inquiries:
Garett Inoue; garetti@hawaii.edu