Warehouse Operations - Fleet & Safety Compliance Coordinator

The Safety & Fleet Compliance Coordinator plays a key role in supporting company-wide safety initiatives and ensuring regulatory compliance across all locations. This position assists the Vice President of Warehouse Operations as well as the Warehouse Operations Managers with safety training coordination, compliance tracking, audit preparation, driver certifications, inspections, and fleet compliance systems.
Essential Duties and Responsibilities: (include the following and other duties which may be assigned)
Safety Program Support
• Manage and maintain training records ensuring accuracy, timely updates, and alignment with compliance deadlines.
• Work with Warehouse Operations Managers to track training completion, identify gaps, and support internal and external audits.
• Help manage safety calendars and ensure all deadlines are met for compliance-related activities.
• Perform general clerical duties including data entry, document organization, and responding to safety-related inquiries.
• Administer drug and alcohol safety programs in conjunction with HR.
• Track and report on safety metrics, trends, and compliance, prepare reports for management.
Fleet Operations Support
• Monitor and respond to all Samsara safety alerts and notifications daily; issue corrective training as needed.
• Manage driver qualification files (DQ files), including verifying licenses, medical certifications, FMCSA Clearinghouse inquiries and postings.
• Coordinate random, post-incident, and pre-employment drug and alcohol tests for commercial drivers (A, B, and C licenses), in collaboration with HR and Warehouse Operations Managers.
• Track and manage all DMV licenses for delivery and non-delivery drivers and medical certifications for delivery drivers; request updates and follow up with employees and supervisors.
• Assist the Warehouse Operations Managers in tracking, updating, and downloading reports for DQ Files in JJ Keller.
Driver Programs & Systems
• Support the recruitment and onboarding process for Drivers, ensuring compliance with DOT and company policies.
• Monitor driver performance and behavior using telematics, camera systems, and driver coaching platforms.
• Support and improve utilization of driver-related platforms (e.g. Samsara, Sentix Pro-Tread, & ELD’s).
• Collaborate with Warehouse Operations Managers to assess risks and reduce incident rates.
• Develop consistent coaching and communication strategies to support a culture of safe driving.
Team Collaboration
• Attend and contribute to meetings with Warehouse Operations Managers and other stakeholders to review outstanding compliance items and plan for system improvements.
• Collaborate with Vice President of Warehouse Operations and Warehouse Operations Managers to design, update, and distribute safety training calendars for sites.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Experience and other requirements
• Project Management experience 3 years
• Must have a proactive approach to problem resolution and problem solving.
• Excellent organization and communication skills required.
• Excellent attention to detail and follow through a must.
• Ability to exercise discretion and confidentiality.
• Prior experience in safety coordination, transportation compliance, or fleet administration preferred.
• Working knowledge of DOT and OSHA regulations.
• Experience using telematics, safety platforms, and document tracking tools.
• Ability to manage multiple systems, timelines, and stakeholders.
• Proficiency with data entry, scheduling software, and MS Office Suite.
• Job requires some travel to Distribution Center locations.
• Must have a valid driver’s license, ability to travel for inspections or training;
• Strong attention to detail, excellent organizational and follow-up skills, and a commitment to safety.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Continuous Learning - Pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others
Job Knowledge - Keeps abreast of commercial real estate, leasing market information and laws governing real estate transactions
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully
Customer Service - Responds professionally and promptly to requests for service and assistance
Cooperation – Takes feedback and direction well. Offers assistance and support to co-workers
Ethics - Works with integrity and principles
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent