University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title: Financial Operations Specialist (Open Rank: Intermediate – Senior)

Position #00778714 – Requisition # 38406

Job Summary:

The CU Department of Anesthesiology seeks a Financial Operations Specialist, hereinafter referred to as “Specialist,” at the rank of either Intermediate Professional or Senior Professional, dependent on candidate experience,  The Specialist supports departmental compliance with University and CU Medicine policies by assisting with financial accounting and auditing functions (60%), creating, improving and managing procurement processes (25%), and assisting with contract-related needs (15%). The Specialist will serve as a key resource to administrative assistants and program managers in ensuring fiscal compliance, as well as developing tools and reports that inform data-driven decisions across the department. This includes being the liaison between the department and central procurement and contracting teams.  The Specialist will review financial transactions for accuracy, support efficient purchasing workflows, and assist with medical-legal and large departmental contracts.

Key Responsibilities include but are not limited to:

Finance – 60%

• Process financial transactions such as interdepartmental transfers, journal entries, cash receipts, etc.

• Prepare monthly and quarterly reconciliation and variance reports for clinical budgets, while conducting monthly audits and presenting GL-level reconciliations for clinical finance divisions.

• Assist in the development of financial dashboards and analysis tools to enhance the review of financial information, leveraging systems such as Power BI, Smartsheet, and Excel

• Support the maintenance of departmental funds flow structure and proper allocations.

• Research, document, and communicate both UCD and CU Medicine Finance policies and procedure updates to staff and management. 

Procurement – 25%

• Perform a variety of procurement tasks in the various purchasing systems such as CU Marketplace, CU Med COR360, UCD and CU Med Concur expense systems

• Maintain departmental listing of staff access, permissions, and cardholder data for procurement systems (list of cardholders, limits, Marketplace roles, etc.)

• Collaborate with Department managers and assist with developing and maintaining departmental workflows to standardize expense reporting processes, promoting consistency and accuracy, as well as assist with process improvement initiatives and the integration of tools such as Smartsheet to improve financial tracking and reporting.

Contracts – 15%

• Process contracts from start to finish through the various UCD and CU Medicine processes and systems, keeping relevant administrative leaders involved and informed throughout the process

• Work closely with the department events lead and managers to provide most current guidelines and