Electronic Health Record Specialist II - Full Time

 

Position Title:  HIM Electronic Health Record Specialist               

Department:  Health Information Management                               Safety Sensitive:  ☒  Yes            ☐  No

Reports to:  HIM Manager                                                                Exempt Status:    ☐  Yes            ☒  No 

Position Purpose:

All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision to be among the kindest, highest quality health systems in the country.

This position is responsible to perform duties and functions associated with scanning of documents into the EHR, quality review of record content, analyzing the medical record for provider deficiencies and release of information.

Key Responsibilities:

 

• Review all requests for Medical Records applying Health Information Portability and Accountability Act of 1996, Arizona Revised Statutes, and hospital policies as appropriate
• Knowledge of electronic and paper-based records storage system as they relate to release of information
• Complete record requests no later than thirty days. All subpoenas will be answered within ten days or as noted on the court order.
• Completes government agency requests with appropriate billing for copy service according to regulations
• Complete requests thru the Release of Information (ROI) module in the electronic medical record for all releases and scan authorizations received to the accurate patient account
• Monitors patient phone calls and electronic requests for records
• Works well with all departments and providers, performs and communicates in a highly professional manner
• Follows HIPAA patient confidentiality standards
• Assists in the creation/editing of training manuals and training of new hires
• Demonstrates dependability and teamwork by following hospital and departmental procedures
• Promotes and adheres to KHI Behavioral Expectations and always maintains patient confidentiality
• Attends department meetings and all required KHI in-services
• Offers ideas for improving performance and shows responsibility for job functions
• Strives to be a productive member of this institution, working as a team member who demonstrates enthusiasm and self-motivation
• Provides excellent customer service
• Other duties as assigned

Required Qualifications

Education: High school diploma or GED equivalent

Skills and Knowledge:

• Ability to operate office equipment such as PC, scanner, copier, printer, and fax machine
• Awareness of HIPAA, HITEC, and Meaningful Use
• Ability to work in a team-oriented, collaborative environment
• Prioritize duties/tasks effectively
• Understand all apply HIPAA guidelines as they relate to release of information
• Ability to multitask to balance the various types of requests
• Ability to utilize resources in an organized manner
• Must have sufficient oral and written communication skills
• Must possess the ability to maintain composure in difficult and stressful situations

Preferences:

Education:   Associate’s or higher-level degree

Experience:

• Level 1 and 2: One-year experience in either Health Information Management, medical office clerical, or hospital clerical setting
•  

Special Position Requirements:

Exposure Categories:

• Category III: Expected duties do not have potential for exposure to blood, body fluids or tissues
• Other Potential Hazard(s):  None

Work Requirements:

•  Ability to sit, type and view a PC screen most of the day
• Some bending and lifting required, up to 25 lbs.