Executive Assistant to the President

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Reporting directly to the President, the Executive Assistant provides executive, administrative, and development support. This person shall function as an all-around gatekeeper and strategically manage the CEO’s time concerning priorities, goals, and objectives. The Executive Assistant serves as the primary point of contact for internal and external members on all matters of the President. The Executive Assistant serves as a liaison to department heads and management teams while overseeing special projects. This person will organize and coordinate executive outreach and external relations.
Essential/Primary Responsibilities:

Executive Support:

• Assist the President with daily administrative duties and complete a variety of administrative tasks that include managing an active calendar of appointments, reviewing expense reports, composing and preparing correspondence, and arranging complex plans.
• Establish itineraries and compile documents for all meetings called by the President.
• Ability to collect and complete financial dashboards regarding cash flow and profit projections. Monthly review of corporate overhead costs and projections.
• Communicate directly with staff on the President’s behalf to coordinate logistics with high-level internal and external meetings. Coordinate meetings and strategic activities with department heads, management teams, and other staff as directed.
• Oversee committees for new best practices and submit briefings for committee progress.
• Communicate directly and on behalf of the President with board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
• Conduct market and industry research.
• Prepare and coordinate oral and written communication by drafting reports, letters of solicitation, and proposals.
• Oversee Continuing Education for all Licenses held by the CEO.
• Update corporate CRM.
• Oversee annual Trust Meetings.
• Manage rental income and personal projects, including minor construction items for investment properties.
• Potentially work as a property manager.

HR & Marketing Support:

• Maintain confidential files and contact information.
• Work in conjunction with Marketing & PR and Risk & Compliance to coordinate meetings, conferences, and committees both on- and off-site to support the company’s overall cultural vision.
• Work with the Marketing team to develop presentations.

Management Liaison:

• Participate as an adjunct member of the department heads and management teams including scheduling assistance and meeting attendance.
• Represent the President in designated meetings as required.
• Assist in coordinating the agenda of management team meetings. Prepare an account of the meetings, assign deliverables, and follow up on action items.

Secondary Responsibilities:

• Oversee the training and support of programs.
• Work as an assistant for personal items assigned by the President.
• Work as a driver as needed.
• Perform other duties as assigned.

Experience & Education:

• Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• 5-10 years providing support for upper-level management in a related organization is preferred.

Skills & Abilities:

• Strong interpersonal skills and the ability to network with all internal and external partners.
• Proficiency in Windows and Microsoft Office.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to take initiative and work independently with professional discretion and confidentiality.
• Ability to anticipate the President’s needs and preferences.
• Excellent writing skills are required.
• Excellent time management and critical thinking skills.
• The ability to stay calm under pressure and receive coaching.

Benefits/Perks:

• Health, Vision, Dental, Life Insurance, and a 401k Match Program
• Paid Time Off

About GMF Steel Group:

• GMF Steel Group is an Inc 50