Administrative Assistant

Overview:

Full Time Hourly Position - 40 hours per week

Generally, M-F daytime but some evenings or weekends for Y special events

Pay Range: $19.00- $21.00 Hour

Reports to the Downtown Branch Executive Director

View Benefits in Application section for more information.

POSITION SUMMARY:

Reporting directly to the Downtown Branch Executive Director, the Administrative Assistant manages the efficient and consistent operations of the branch’s administrative operations, coordinates cooperative activities with local social service agencies, assists in preparing for internal and external meetings, works independently on projects, coordinates event scheduling for the Association and assists with Association administrative duties as needed.  The Administrative Assistant will work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters.

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

CUSTOMER SERVICE EXPECTATIONS:

1. Display a friendly, helpful, and positive disposition.
2. Provide customer service that is thorough, timely, organized, and accurate.
3. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations.
4. Place members and participants as the first and highest priority, always showing kindness and compassion.
5. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities

ESSENTIAL FUNCTIONS:

Overarching Goal:  Through their planning, actions and daily work creates and fosters a welcoming environment for all persons of all backgrounds and abilities and has a positive, nurturing relationships with staff and members, while building cooperative relationships with organizational and program partners. Promotes and supports the potential of all and facilitates peer-to-peer connections as part of the overall YMCA experience.

1. Organizes meetings including scheduling, sending reminders, and produces and maintains meeting minutes for Branch and All-Association meetings.
2. Researches, prioritizes, and follows up on incoming issues and concerns, mail and communication addressed to the Downtown Branch Executive Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
3. Ensure systems are in place to maintain a well-run administrative office where equipment is in good repair, supplies are readily available for program and membership staff, and other facilities related purchasing needs. <