Administrative Assistant - On-site

Wolters Kluwer is a global leader in professional information services that combines deep domain knowledge with specialized technology. Our portfolio offers software tools coupled with content and services that customers need to make decisions with confidence. Every day, our customers make critical decisions to help save lives, improve the way we do business, build better judicial and regulatory systems. We help them get it right.

Who We Are: Wolters Kluwer: The world is a big place, find your place here.

Office Location: 25 Robert Pitt Drive Monsey, NY 10952

What We Offer:  

The Administrative Assistant role offers growth potential opportunities, professional development, an engaging team environment, and amazing benefits.

What You'll be Doing:

As an Administrative/Secretarial Assistance - Associate, you will perform a wide range of administrative duties that support the smooth operation of the organization. You will engage with multiple teams, handle complex scheduling, and manage important documentation. Your attention to detail and organizational capabilities will help maintain an efficient and effective workplace.

Key Tasks: 

• Create and format correspondence, reports, and presentations using advanced business software applications.

• Answer and direct incoming calls and emails, ensuring timely and accurate communication.

• Maintain comprehensive files and records, ensuring data integrity.

• Schedule, coordinate, and update multiple calendars and diaries.
  • Make travel arrangements and organize business trips for team members.

• Process and track expense reports and budgets within designated guidelines.

• Monitor and manage inventory of office supplies and equipment.

• Assist in planning and organizing team events, meetings, and conferences.

• Conduct initial research and summarize findings for various projects.

• Implement and adhere to administrative procedures and policies.

You're a Great Fit if You Meet These Requirements:  

• Microsoft Office Suite: Advanced proficiency in Word, Excel, and PowerPoint.

• Multitasking: Ability to handle multiple assignments simultaneously.

• Analytical Skills: Basic skills in analyzing data and preparing reports.

• Interpersonal Skills: Effective interpersonal communication with diverse groups.

• Calendar Management: Strong capabilities in scheduling and managing multiple calendars.

• Travel Coordination: Skills in organizing and managing travel arrangements.

• Documentation: Proficient in maintaining and organizing documentation.

• Event Planning: Capabilities in planning and coordinating events and meetings.

We are an incredibly supportive team that truly enjoys what we do and who we do it with. We play a key role within WK and assist in driving the daily success. If you have a passion for making a true difference within an organization, while working alongside a genuinely caring and supportive team, we highly encourage you to apply. #Bethedifference

Additional Information: 

Wolters Kluwer offers great benefits and programs to help meet your needs and balance your work and personal life, including Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available at https://www.mywolterskluwerbenefits.com/index.html  

 Diversity Matters: Wolters Kluwer strives for an inclusive company culture in which we attract, develop, and retain diverse talent to achieve our strategy. As a global company, having a diverse workforce is of the utmost importance. We've been recognized by employees as a European Diversity Leader in the Financial Times, as one of Forbes America’s Best Employers for Diversity in 2022, 2021 and 2020 and as one of Forbes America’s Best Employers for Women in 2021, 2020, 2019 and 2018. In 2020, we placed third in the Female Board Index, and were recognized by the European Women on Boards Gender Diversity Index. Wolters Kluwer and all of our subsidiaries, divisions and customer/departments is an Equal Opportunity / Affirmative Action employer. 

 The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.  They’re not intended to be an exh