Level III Division / Senior Administrator

Responsibilities

PeopleTec is currently seeking a Level III Division/Senior Administrator to support our Arlington, VA location.

 

• Demonstrate initiative and be a self-starter, able to work in a highly collaborative, virtual, and versatile environment handling an array of duties and responsibilities with particular focus on coordination, event organization, team facilitation, time management, and multi-tasking abilities
•  Execute day-to-day requirements, such as management of schedules, calendars, databases, documents, distribution of information, data input, reporting, and document control
• Maintain organizations charts, recall rosters, and email distribution lists; Schedule appointments and make arrangements for meetings, to include agenda and calendar reminders
• Create and manage Division travel using Defense Travel System (DTS) (ex. Create travel itineraries, submit travel vouchers) for employees
• Attend meetings; record actions and prepare minutes for distribution
• Create various weekly, biweekly, and monthly reports for the division
• Support the planning and execution of periodic events and information sessions for government workforce, including identifying the topics, handling all event logistics, preparing presentation materials, and marketing the event.
• Create and maintain Division administrative processes and Standard Operating Procedures (SOPs) such as Onboarding Checklists, Time card approval, Division norms, etc.
• Suggest more efficient ways to run the Division and troubleshoot malfunctions
• Conserve Division Leadership’s time by reading, researching, collecting and analyzing information as needed, in advance
• Understand Division priorities to effectively manage Division leadership’s time in meetings and prioritizing events that must happen vs optional engagements
• Assist in preparing and managing presentations and reports

Qualifications

Desired Skills/Experience:

• Strong communication skills, with the ability to proactively engage members both inside and outside of your team
• Experience working as a senior administrator working for senior corporate leaders (ex. Division level or higher)
• Experience creating and maintaining administrative processes (ex. Onboarding process, monitoring training deadlines, required Division reporting, etc..), standards, and gathering information to enable effective administration of an organization
• Experience working with large, multi-organizational and multi-stakeholder teams
• Travel: As designated; May include deployment to Hazardous duty areas.
• Must be a U.S. Citizen
• An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.

 

Education Requirements:

• BS/BA preferred with 3-5 years of related experience. Experience in lieu of degree.

Overview

People First. Technology Always.

 

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

 

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

 

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

 

Come Experience It.

#cjpost #dpost

 

EEO Statement

 

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, applicationhelp@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientati