Senior Administrative Coordinator

Overview

NRDC (the Natural Resources Defense Council) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities.  As an international nonprofit environmental organization, NRDC is working to address the world’s most urgent environmental challenges, and advance innovative, science-based, and enforceable solutions.  

  

Since our founding in 1970, NRDC has helped craft and deliver many of America’s foundational environmental laws, including the Clean Air Act, Clean Water Act and Safe Drinking Water Act. Today, we continue to lead in advancing and defending strong environmental protections at the local, state, federal and international levels, as well as through the marketplace. Our team works across the United States and around the world, from offices in Chicago, Denver, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, London, and New Delhi (a subsidiary of NRDC India Pvt. Ltd.).  

  

Supported by our members and online activists, NRDC is driving impactful solutions that confront the climate crisis, defend nature and safeguard public health across Asia, Africa, and the Americas. At NRDC, we believe lasting change happens when people bring their talent, passion, and expertise together for a common purpose: to build a cleaner, healthier, and more resilient world. Learn more at nrdc.org 

 

NRDC is seeking a Senior Administrative Coordinator to work with our Action Fund team in our Washington D.C. office.  

 

POSITION SUMMARY  

The Senior Administrative Coordinator provides administrative and operations support for the Action Fund team in the External Affairs department. This role will have a direct reporting line to the Operations Manager and engage with the SP&O cohort across the institution for knowledge-sharing and identifying efficiency opportunities in administrative and operations areas. 

 

 

The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035).   

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions: 

• Provide administrative and logistical support to assigned teams with minimal guidance, per NRDC’s administrative guidelines. This includes, but is not limited to: 
  • Provide budgeting and accounting support, including processing invoices, preparing and maintaining contracts, preparing reports, and tracking budget spend-down.  
  • Responsible for contract submission, including framework agreements, consulting agreements, honorarium, amendments, memorandums of agreement (MOAs) etc., and coordinating internal stakeholders to comply with institutional processes related to contract approval and vendor set-up with minimal oversight.  
  • Engage with central operations departments (e.g., Finance & Accounting, Office of General Counsel, Workplace Strategies, IT, etc.) directly to complete administrative tasks and resolve issues. 
  • Create and manage centralized electronic filing systems and databases related to contracts, invoices and other team files for the assigned team. 
  • Identify inefficiencies and potential solutions to improve operations.  
• Provide administrative and logistical support to assigned team members, per NRDC’s administrative guidelines. This may include, but is not limited to:   
  • Daily management of the team’s calendars and scheduling internal and external appointments and meetings. 
  • Draft, edit, format, or proofread materials, correspondence, or reports. 
  • Create and submit expense reports on behalf of assigned team members utilizing correct project and grant codes with minimal guidance; may be asked to book travel and plan associated logistics. 
  • Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items. 
  • Work with the Action Fund and Board Relations team to prepare for and execute Action Fund board meetings, including scheduling prep and follow-up calls with team members, providing project management of assigned workflows and being on-site to assist with logistics. 
  • Assist with event planning and management, which may require working with ext