Senior Associate, Commercial Contracts (USA Rare Disease)

Alfasigma is a privately held global healthcare company founded over 75 years ago in Italy, where it remains headquartered today in Bologna and Milan. The Group operates in over 100 markets spanning Europe, North and South America, Asia, and Africa.

 

Over three years ago, we embarked on a transformative journey to become a truly global innovative healthcare company with a leading focus on Gastrointestinal (GI) health. We have experienced remarkable growth, nearly doubled our revenues, expanding geographically, and integrating several key acquisitions. We have also evolved our portfolio, expanded into rare and specialty segments, and strengthened our pipeline and people's capabilities.

 

But our journey is far from complete! In fact, this is just the beginning of a bold new chapter in Alfasigma's history. We are committed to advancing innovation and leveraging our deep expertise to provide better health and a better quality of life for patients and consumers worldwide and expand our reach across diverse markets.

 

As we continue to grow, we are seeking a Senior Associate, Commercial Contracts, to join the USA Rare Disease team (Intercept Pharmaceuticals subsidiary).

 

 

Scope of the role:

The Senior Associate of Commercial Contracts, reports into the Vice President of Strategic Market Insights, Analytics & Operations, and represents the needs of the Commercial organization through initiation, review, and approval of contracts for all business activities.  This position liaises across Commercial, Legal, Compliance, Procurement, and Finance to ensure proper adherence to policies and delivery of contracts and financial approval according to business need. This position supports contract administration for the Commercial organization (Strategic Marketing, Operations, Market Access and Sales) and manages the approval processes through our contract lifecycle management (CLM) system, Docusign, and enterprise resource planning (ERP) system, Workplace.

 

The primary responsibility of this role is to ensure that legal contracts are reviewed and approved and to support the function with the receipt of materials and services. This position works with the Sales, Legal and Finance departments to input contracts, proposals, and CDAs into the contract management software system and to ensure that all needs are met per the timelines of the organization. This position will also work with Finance in onboarding of vendors and management of purchase orders (POs) and statements of work (SOWs), and to ensure the payment of suppliers and financial approval of contracts. This position should work proactively across stakeholders to ensure that the needs of the Commercial organization are met in line with documented policies and standard operating procedures (SOPs).

 

Your key responsibilities:

• Observe and follow all Finance, Supply Chain, Vendor Management and Quality SOPs
• Maintain CLM/ERP-related matters; ensure prompt and accurate processing of contracts, requisitions, purchase orders and invoices in support of department and financial goals
• Review contracts to verify accuracy, terminology and specifications; ensure timely legal review for operations requirements
• Liaise with both internal and external customers to ensure prompt and correct data entry of all contracts
• Provide timely follow-up of all correspondence between the CLM system, Intercept Legal Team, and vendors to ensure contracts are correctly executed, signed and filed
• Resolve vendor or contractor grievances and claims against suppliers
• Monitor CLM system daily for contract status and action items
• Maintain accurate purchasing standards in conjunction with Finance department
• Review PO requisitions to verify accuracy, terminology, and specifications when required
• Track the status of requisitions, contracts and orders
• Assist the sourcing of suppliers, obtaining quotes and negotiation of contracts
• Perform other duties as assigned

 

Who you are:

• Bachelor's degree required
• 3+ years of prior contract and/or procurement experience
• 2+ years of experience with CLM, ERP, and requisition systems
• Formal paralegal training and/or experience preferred
• Prior experience working in the pharmaceutical/biotechno