Facilities Staff Assistant

POSITION DUTIES AND QUALIFICATIONS 

SUMMARY OF DUTIES:

Provides administrative support or assists with financial functions, and with the coordination of daily operations.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary

The Facilities Staff Assistant position at the City of Tucson’s Police Department (TPD) facilitates and manages various maintenance and repairs of facility and grounds related issues, improvements, and buildout requests. This position works with various city departments and contracted services pertaining to facilities maintenance management and oversight. The Facilities Staff Assistant participates in preparation of cost estimates, monitors budget line items and processes payments.

Work is performed under the supervision of a Police Lieutenant. This position does not supervise.  

Duties and Responsibilities

• Prioritizes all facility maintenance issues submitted by TPD personnel. Submits work orders and requests for repairs to other City departments and/or contracted services. Oversees the repair and maintenance of TPD buildings by other departments and contracted services to ensure work is completed, and that deadlines and departmental expectations are met. Monitors security camera operations and triages failures using software programs and, if needed, works with contracted services to resolve system failures. Assists with TPD security credential requests by printing and issuing employee badges.

• Processes departmental requests for facility capital projects and improvements by determining the needs and resources required. Completes purchase requests for capital improvements and facility build projects. Coordinates with other City departments and contracted services to complete the request. Communicates with other departments and contracted services to monitor construction and budget progress.

• Assists the Logistics Supply and Fleet personnel in their daily tasks, as needed, to ensure department task are completed.

• Other duties as assigned.

* All duties, responsibilities, and percentage of time listed are subject to change.

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

Two (2) years of directly related experience

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

-Budget Management, Facilities Management, Financial Management, Project Management

Skills:

License/Certifications:

Languages:

PREFERRED QUALIFICATIONS:

ADDITIONAL POSITION INFORMATION:

Position Title:

Staff Assistant

To view the full job profile including classification specifications and physical demands click here.

Department Name: 

Police Department

Department Link: 

https://www.tucsonaz.gov/Departments/Police

Recruiter Name:

Carolyn Cruse

Recruiter Email:

tpd_hr@tucsonaz.gov

FTE%:

100

FLSA:

Exempt

Position Type:

Regular

 COMPENSATION & BENEFITS Full Hourly Range: $26.57 - 45.84 USD

The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The Ci