Facilities Maintenance Manager

Description

Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 10MM square feet, over 150 properties, and over 250 buildings, valued at $1.3 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company.

The Facilities Maintenance Manager is a senior leader within the Facilities Management Division of Ethan Conrad Properties. This role is responsible for directing daily maintenance operations across a multi-property commercial real estate portfolio, ensuring safe, efficient, and high-quality building upkeep. The Facilities Maintenance Manager supervises a team of maintenance technicians and works closely with Property Managers, vendors, and senior leadership to prioritize tasks, execute maintenance programs, and deliver consistent service across properties. This position requires a skilled professional with strong supervisory experience, technical expertise, and the ability to balance operational needs with long-term facilities strategies.

Requirements

Essential Functions include:

Leadership & Team Development : Supervise and mentor maintenance technicians; oversee staffing levels, onboarding, and training programs; evaluate performance and administer corrective action when needed; ensure compliance with company policies, OSHA standards, and safety regulations. 

Work Order Oversight: Review, prioritize, and assign work orders submitted by Property Managers; establish service-level expectations and monitor completion rates; balance workloads across technicians and sites to maximize efficiency. Ensure that properties are billed at Fair Market Value rates.

Maintenance Operations Oversight: Direct and coordinate general building maintenance activities, including: o Light electrical, plumbing, and mechanical repairs 

• General cleaning and upkeep of shared and exterior spaces 
• Door, lock, and hardware adjustments and repairs 
• Property and safety inspections to identify deficiencies or hazards 

Compliance, Safety & Documentation: Ensure maintenance activities meet code requirements, OSHA standards, and company safety policies; maintain accurate documentation of work orders, inspections, and safety reports; track recurring issues and recommend corrective action. 

Cross-Departmental Coordination: Serve as a key liaison between Facilities Management and Property Management; communicate project updates to leadership; coordinate tenant access, scheduling, and disruption mitigation; collaborate with vendors and contractors for specialized services.

Maintenance Operations:

• Perform and supervise general building maintenance, including: 
• Light electrical (e.g., replacing fixtures, outlets, switches) 
• Light plumbing (e.g., repairing leaks, clearing clogs, replacing fixtures) 
• General cleaning of common areas and exteriors 
• Repair and adjustment of doors and door hardware 
• Conduct periodic inspections of properties to identify deficiencies or needed maintenance. 
• Perform and document regular safety inspections to ensure code and policy compliance. 

Compliance & Documentation:

• Maintain accurate records of maintenance activity through completed work orders. 
• Track, approve and optimize employee overtime hours.
•  Ensure all maintenance tasks are performed in accordance with company safety policies and applicable codes. 
• Must possess a Valid California Driver’s License and maintain an acceptable driving record that meets company insurability standards. 

Knowledge, Skills, Abilities:

• Strong knowledge of facility maintenance planning, scheduling, and execution. 
• Proven leadership experience supervising multi-site maintenance teams. 
• Proficiency in: 
• Yardi work order systems for dispatch, tracking, and documentation 
• Microsoft Excel (tracking, reporting, logs)
• Microsoft Word (documentation, reports) 
• Microsoft Outlook (communication, scheduling) 
• Paylocity (timecards, performance tracking, evaluations, vacation approvals) 
• Skilled in diagnosing and coordinating repairs across multiple trades (light electrical, plumbing, general building systems). 
• Knowledge of occupational hazards, safety precautions, and OSHA compliance.
• Excellent communication and interpersonal skills, with the ability to build positive working relationships. 
• Strong organizational skills with ability to prioritize, dele