Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team. This is a full-time, on-site position with expected hours M-F 8:30am-5pm.

Essential Duties & Responsibilities:

• Responsible for opening title files and logging title orders.
• Responsible for coordinating and scheduling real estate closings with agents and clients.
• Arranges pickup and delivery of closing packages and documents.
• Ordering Special Assessment Letters.
• Recording legal documents as required.
• Provide Closing Services when needed
• All other administrative duties as assigned by manager.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required

• Ability to manage multiple tasks 
• Excellent organizational skills
• Excellent communication skills (both written and verbal)
• Ability to work with confidential information and data
• Knowledge of office equipment (computers, fax machine, printers, telephone systems)
• Strong computer skills - including Microsoft Office, Internet and other

Education & Experience:

• High school diploma or equivalent required.
• Prior title insurance or real estate experience preferred
• Administrative assistant experience preferred.

Physical Demands

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Must be able to sit and/or stand for long periods of time.

Benefits:

Medical, dental, PTO, VTO

Annual Salary:

$33,000-$38,000