Assistant Dean of Finance and Administration

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The Assistant Dean of Finance and Administration will oversee office workflow. High degree of independence and uses initiative to carry out assignments. Be responsible for the operating budget of the school. Assist all department chairpersons, unit directors, HR delegate, and principal investigators with budgetary matters and decisions. Responsible for developing financial procedures for the orderly coordination and processing of financial and other departmental matters

SUPERVISORY AUTHORITY:

• May act in a lead capacity over other related technical tasks

• Reporting to a higher level on a formal basis

NATURE AND SCOPE:

• Internal contacts: Administrators, Faculty, Staff, and Students

• External contacts:  Executives, HR, Budget Officers, consultants, auditors, representatives from federal, state and local regulatory agencies and vendors

PRINCIPAL ACCOUNTABILITIES:

• Consult with units or departments and/or coordinates the preparation of operating budgets based on actual performance, previous budget figures, estimated revenue, expense reports and other factors.

• Compare departmental expenditures with budget allocations to analyze budgets and recommend approval or disapproval to management.

• Consult with units or departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions and problem resolutions.

• Attend Budget meetings and complete budget prep work at the beginning of the FY. 

• Assist with developing budget targets with department heads and directors with respect to budgetary controls.

• Assign proper cost center codes.

• Prepare requests for travel authorizations

• Monitor revenue and expense accounts to identifying problem accounts.

• Research, compile and update budgetary and forecast data for various financial reports.

• Resolve any differences with accounting.

• Track accounting accruals for year end.

• Perform data analysis of average difficulty using tables, graphs and basic statistics.

• Submit final reports to the Dean.

• Enter budget amendments. 

• Coordinate sponsored program administration and budget with centralized sponsored program office.

• Initiate contractor and consultant agreements for both grants and the department.

• Assist with management of departmental grants, including supplier creation in Workday, entering requisitions, costing allocations, entering hires/terms, and processing grant payments. 

• Work with the PI and RAS office to resolve any department grant monetary discrepancies.

• Enter personnel and financial documents using Workday.

• This includes hires, terminations, period activity pays, costing allocations, and effort certificates for both grants and the department. 

• Process graduate assistant paperwork for pre hire. 

• Track print shop expenditures for each department.

• Entering hires and termination of graduate assistants and track this information.