Senior Program Coordinator

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

 

The American Heart Association has an excellent opportunity for a Senior Program Coordinator based out of our National Center office in Dallas, Texas.

 

The Coordinator will work directly with our national field campaign development team and manage multiple projects that support our Heart Ball, Go Red for Women, Impact Campaign and Operations campaign leads.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

 

• National event support to include: RSVPs, logistics, attendee communications and on-site coordination and support.
• Meeting management to include: scheduling meetings, organizing agenda items, preparing necessary reports and data, taking detailed notes and managing follow-up action items across the team.
• Collect content, draft and coordinate regular field and leadership campaign communications for socials campaigns and operations.
• Prepare and distribute stakeholder materials which may include updating on-line content, distribution of field resources and materials, evaluation/metrics needs, etc.
• Manage on-going and annual updates of campaign resources as needed.
• Department financial support to include tracking project expenses, processing team expense reports and invoices.
• Coordinate and monitor project timelines while effectively communicating project needs.
• Management of several national department inboxes and calendars.
• Communicate with internal and external stakeholders to organize and manage assigned projects/events.  Includes providing high level customer service and collaboration.
• Utilize vendor and/or AHA systems efficiently and competently to complete duties/projects.
• Assist in ensuring internal coordination within the Socials Department and cross functionally with other internal departments.

Qualifications

 

• Three (3) years of experience in project coordination and cross functional communication.
• Three (3) years of experience in budget coordination.
• High School Diploma or equivalent
• Demonstrated ability to prepare written and presentation communications.
• Proven track record in cross functional effectiveness, detail orientation, follow-up/follow-through are top priorities for the job.
• Demonstrated customer service skill.
• Must have at least basic knowledge and skill with Microsoft Office, including Excel, PowerPoint, and Outlook.

Preferred Qualifications:

• Experience in event or meeting planning for internal/external events
• Experience providing excellent administrative support and coordination
• Some college or BA in Communications, Business, Marketing or related area.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to