Project Manager

Job Title:                      Project Manager  

Location:                      New York, NY

Reports to:                   Penguin, VP of Construction

FLSA Status:                Full Time/Exempt

Salary Range:              $100,000 – 140,000

Prepared By:                Human Resources

Prepared Date:             March 3.25.2025

COMPANY OVERVIEW

 Penguin has been serving the New York metropolitan area for more than 70 years with professional and competitive commercial mechanical and facility maintenance services.

Our licensed professional engineers and more than 200 technicians expertly install, operate, maintain, and service mechanical, electrical, and HVAC systems for clients in many different industries.

By applying our expertise to project design and installation, we help our customers to better understand effective project design and control installation costs. We also make sure they understand all long-term costs involved.

SUMMARY

 The Project Manager position is a critical role for the company. This individual will be responsible for planning, directing, or coordinating activities concerned with the construction and maintenance of structures, facilities, and systems. He or she will participate in the conceptual development of a construction project and oversee its organization, scheduling, budgeting, and implementation. This individual must have the ability to support field personnel in their relationships with other subcontractors and to resolve field problems as they arise. This individual maintains full financial responsibilities of the project and must understand construction financial and accounting practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Drive the project’s overall flow effectively from inception to completion.
• Obtain contract and bid documents from estimating; review and understand scope for project turnover. Attend walk-throughs.
• Ensure all project document control is completed efficiently by project team, including but not limited to, insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.
• Confer with supervisory personnel, owners, contractors, or design professionals to discuss and resolve matters such as work procedures, complaints, or construction problems.
• Plan, schedule, or coordinate construction project activities to meet deadlines.
• Prepare and submit budget estimates, progress reports, or cost tracking reports.
• Inspect or review projects to monitor compliance with building and safety codes, environmental regulations, or other regulations.
• Select subs and equipment suppliers with input from engineering, estimating and purchasing as required.
• Verify correct drawings are distributed to field.
• Create schedule of values, or billing format as required by the contract documents.
• Create project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as required. Understand notice requirements.
• Request PO’s for major equipment and subs indicating shipping requirements, and anticipating delivery dates. (Request proper delivery notice at that time.)
• Facilitate material takeoffs by trade foreman.
• Host and attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support accounting department in monthly billings and collections and follow up on outstanding balances.
• Collaborate with foreman regarding project safety. (Toolbox talks and weekly walk through.)
• Gather information for changes in work and turnover to estimating for pricing. P.M. will finalize C.O. pricing after estimating completes takeoff and attempt to maximize profit on C.O.s. Ensure no work starts prior to approval or notice to proceed.
• Assist field personnel in closeout of project.
• Obtain as-builts from field, request CAD from engineering.
• Escalate critical and/or sensitive issues to the VP of Construction with recommendation for resolution.
• Comply with all Company operating policies, procedures, and safety programs as established.
• Perform additional assignments as required by the needs of the company or as directed by executives.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability