Events Coordinator

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

As part of the Events Management team, you will plan and execute internal and external client-facing events, both on-site and off-site, to support business development and firm-wide initiatives. This includes events throughout the Americas and potentially global travel. You will collaborate with the Americas Events team and the Global Events Team to develop and implement best practices for event management.

Duties and Accountabilities1

• Develop, implement, and measure a best practice approach in collaboration with stakeholders and other internal departments.
• Plan and execute a diverse portfolio of in-person and virtual events, including:
  • Client-facing events
  • Networking and social events
  • Thought leadership seminars
  • Internal engagement events
  • Internal training and recruitment programs
  • Multiday Meetings
  • Global and regional webinars
• Lead the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance. Conduct pre- and post-event analysis, including attendance numbers, budget summaries, and feedback.
• Collaborate with the marketing team and other internal departments to ensure stakeholders are updated on event progress. Ensure strict adherence to event budgets and achievement of goals and objectives.
• Ensure proper storage of client contact information in our systems, such as InterAction.
• Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service.
• Research, source, negotiate, and contract venues and suppliers.
• Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
• Manage and assist with the production of event materials.
• Provide guidance and best practices for virtual events, including technology and systems.
• Build registration sites and mobile applications using the firm's preferred platform, Cvent.
• Act as an ambassador of the firm and its core values.

Qualifications and Skill Set

• Bachelor's Degree and JD qualifications with 3 years of experience in a legal services firm required.
• Willingness to work outside standard hours, including early mornings, evenings, and occasional weekends.
• Ability to travel domestically and internationally as necessary.
• Strong knowledge of local vendors and venues.
• Committed team player with a resourceful, initiative-driven, and collaborative approach.
• Ability to build strong relationships with internal and external stakeholders.
• Client service-oriented and credible.
• Abilit