Executive Assistant - Omaha, NE

 

 

Job ID:  500323

 

Headquartered in Omaha, Lyman-Richey Corporation, A CRH Company, employs nearly 800 people in its eight aggregate and concrete companies across central and eastern Nebraska and western Iowa. Lyman-Richey Corporation has been providing top-quality construction materials and superior service to customers and contractors in the region for more than 130 years. 

 

Position Overview

This position will be responsible for front desk support as well as assisting executive level positions and office administrative duties.

 

Key Responsibilities (Essential Duties and Functions)

• Answer, screen, and route outside calls.
• Provides a high level of customer service while welcoming and directing visitors. Monitor guest sign in/sign out.
• Prepare and distribute incoming and outgoing mail and packages: including coordinating pickup and shipping labels.
• Provides administrative support to the OpCo Leadership. Organizes and maintains correspondence and projects, following up on pending matters with limited direction.
• Management of leadership travel to domestic and/or international locations. Arranging travel and hotel accommodations, as necessary.
• Organizing and coordinating office operations/organization, events, company picnic/employee events & luncheons.
• Overseeing and managing the provisioning of office supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively.
• Process material purchase transactions for multiple vendors.
• Monitor expiring Certificates of Insurance and request updated insurance.
• Review and send approved invoices for payment.
• Scan and index documents in record retention database.
• Assist with miscellaneous data entry, administrative office task and assist accounting department as needed.
• Performs other duties as assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

• High School diploma or general education degree (GED) required.
• Associates degree (A. A.) or equivalent from two-year college or technical school preferred; or one to three years related experience and/or training; or equivalent combination of education and experience.

 

Work Requirements

• Must be 18 years in age or older.
• Must pass pre-employment physical, drug screen and criminal background check.
• Report to the office dressed appropriately and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.
• Willingness to work independently within in a team environment and assist the team with other duties as required.
• Valid driver’s license required.

 

Knowledge/Skill Requirements

• Must be proficient in Word, Excel, and Outlook. Must be able to utilize the internet and email effectively.
• Ability to read, comprehend, and write simple instructions, short correspondence, and memos.
• Ability to perform basic mathematical skills such as addition, subtraction, and multiplication.
• Ability to apply common sense understanding to carry out written or oral instructions.
• Ability to work independently without constant supervision.

 

Key Competencies

• Accountability: Is continually focused on accepting responsibility for meeting commitments, achieving optimum results, and ownership for the outcomes from actions and decisions.
• Adaptability: Personal willing