Administrative Assistant - Executive Coaching Industry

This is a remote position.

Schedule:

• Part-time, 4 hours per day, 5 days a week (9 AM to 1 PM Hong Kong time, Monday to Friday)
  

Client Timezone: Hong Kong

Client Overview

Be part of an innovative executive coaching practice that’s making waves in the professional development sphere. This forward-thinking business delivers transformative one-on-one coaching, exclusive retreats, and impactful corporate leadership training. As a rapidly expanding venture, it offers a unique opportunity to contribute to the growth of a business that’s shaping the future of leadership and organizational excellence.

Job Description

As an Administrative Assistant, you’ll play a pivotal role in the expansion and streamlining of a dynamic executive coaching business. This position goes beyond traditional admin work – you’ll be instrumental in developing and implementing systems that drive business growth. From managing client relationships to creating efficient operational processes, you’ll have a direct impact on the success of high-level coaching engagements and leadership programs. This role offers a blend of structure and creativity, allowing you to apply your organizational skills while contributing innovative ideas to enhance business operations in the exciting field of professional development.

Responsibilities

• Manage invoicing and maintain positive client relationships through timely follow-ups
  
• Streamline client onboarding processes to ensure a seamless experience
  
• Optimize the executive coach’s calendar, balancing coaching sessions, corporate training, and business development activities
  
• Conduct targeted research to support coaching programs and business growth initiatives
  
• Design and maintain efficient digital filing systems for easy information retrieval
  
• Develop comprehensive Standard Operating Procedures (SOPs) to ensure consistency and quality in service delivery
  
• Collaborate on creating scalable systems that support business expansion and enhance client satisfaction
  

Requirements

• 2-3 years of proven experience in administrative support roles, ideally in a professional services or coaching environment
  
• Advanced proficiency in Microsoft Office suite, with emphasis on Outlook and Excel
  
• Quick learner with the ability to adapt to new online platforms and business tools
  
• Exceptional organizational skills with a talent for creating order out of complexity
  
• Meticulous attention to detail and commitment to maintaining accurate, up-to-date records
  
• Professional-grade written and verbal communication skills in English
  
• Experience in the coaching, consulting, or professional development industry is a significant advantage
  
• Ability to work independently and proactively in a remote setting
  
• Available to work fixed hours from 9 AM to 1 PM Hong Kong time, Monday to Friday
  
• Enthusiasm for contributing to the growth of a business in the leadership development space