UNIV- Student Services Program Coordinator II- COM Dean's Office: PRIME

Job Description Summary

Coordinates program and administrative functions of the College of Medicine (COM) Pathway Resources & Impactful Mentoring and Engagement (PRIME) Division, particularly related to faculty and resident engagement. Facilitates and coordinates the efforts of the Senior Associate Dean for Engagement, Associate Dean for Engagement, and Assistant Dean for Resident Recruitment and Engagement in fulfilling the mission of excellence in health engagement. Manages daily program and administrative operations of faculty and resident engagement. Coordinates special projects at the request of the Senior Associate Dean for Engagement, Associate Dean for Engagement, and Assistant Dean for Resident Recruitment and Engagement. Manages daily administrative operations of the PRIME Division

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004726 COM DO ADMIN PRIME CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

• 20% - Administrative Support for Faculty Programs: Coordinates the program and administrative functions of the COM PRIME Division related to faculty engagement led by the Senior Associate Dean for Engagement. Provides administrative support for faculty engagement programs. Assists in the development and implementation of new faculty engagement programs. Manages daily program and administrative operations of faculty engagement, including scheduling group meetings, event planning, and food catering. Assists in the development and implementation of a research symposium for faculty, residents, and students engaged in health disparities research in the COM.

• 20% - Administrative Support for Resident Programs: Coordinates the program and administrative functions of the COM PRIME Division related to resident engagement led by the Assistant Dean for Resident Recruitment and Engagement. Provides administrative support for resident engagement programs. Assists in the development and implementation of new resident engagement programs. Manages daily program and administrative operations of resident engagement, including scheduling group meetings, event planning, and food catering. Assists in the development and implementation of a research symposium for faculty, residents, and students engaged in health disparities research in the COM.

• 30% - Provides support for special projects at the request of the Senior Associate Dean for Engagement, Senior Associate Dean for Pathways, Associate Dean for Engagement, and Assistant Dean for Resident Recruitment and Engagement. Facilitates and coordinates the efforts of the Senior Associate Dean for Engagement, Associate Dean for Engagement, and Assistant Dean for Resident Recruitment and Engagement in fulfilling the mission of excellence in health engagement. Assists the Manager of Pathway Programs and Recruitment Strategies with implementation of pathway programs and event planning. Assists the Director of Programs and Engagement with event planning for student programs. Tasks may include developing program materials, reserving meeting space, and food catering.

• 10% - Manages daily administrative operations of the PRIME Division: Tasks include reserving space for division meetings, creating agendas for PRIME Division standing meetings, recording meeting minutes, and providing the team with meeting minutes and reminders of individual responsibilities. Maintains an updated calendar of all PRIME Division events. Manages assigned procurement responsibilities. Processes all invoices and supporting documentation. Prepares correspondences, reports, memos and other written materials as needed. Maintains supply inventory and submits purchase orders as needed.

• 10% - Research, Program Evaluation, and Data Requests: Creates and maintains database on assigned programs, enters data in a timely manner, and assists with providing statistical reports during each Manager’s Meeting. Tracks and updates contact information of alumni of PRIME programs. Runs reports and summarizes data as needed for requests for data, ongoing program evaluation, and local and national presentations. Assists with updating annual report and providing corresponding graphics and charts. Assists the PRIME Division members regarding the overall maintenance and updates of master database.

• 5% - Communications support: Support the communication programs of the PRIME Team related to resident and faculty engagement, managed and implemented by the COM Communications team.  The communic