Administrative Associate III - Medical Records
Texas A&M UniversityAbout the role
Job Title
Administrative Associate III - Medical RecordsAgency
Texas A&M UniversityDepartment
Vet Med-Teaching HospitalProposed Minimum Salary
CommensurateJob Location
College Station, TexasJob Type
StaffJob Description
Glimpse of the Job
Are you detail-oriented, organized, and interested in working in a self-driven clinical environment? Join the Radiology and Advanced Imaging Department at the Veterinary Medical Teaching Hospital as an Administrative Associate III. In this role, you will support imaging and medical records operations while serving as a key liaison between clinicians, staff, referring veterinarians, and clients. You will play an essential role in ensuring timely, accurate handling of diagnostic images and medical records that directly support patient care.
Opportunity to Contribute
This role offers a unique opportunity to build specialized experience in veterinary medical imaging workflows, electronic medical records, and health information management.
You will collaborate closely with veterinary professionals in a mission-driven teaching hospital, playing an important role in supporting high-quality clinical care, education, and research. Your contributions will directly support an environment dedicated to learning, innovation, and exceptional patient outcomes.
Minimum Required Education and Experience:
Education: High school diploma or an equivalent combination of education and experience.
Experience: Three (3) years of experience in general office, clerical, or administrative work.
A Well-Qualified Candidate for this Position also possesses
Associate’s degree in Business Administration, Medical Records Management, or Health Information Technology.
Specialized training in medical terminology.
Experience working in a medical, veterinary, or healthcare setting.
Three (3) years of experience in administrative support roles involving medical or sensitive records management.
Medical Office Administration Certificate, Medical Records Certification, or Medical Records/Coding Certification.
What you need to know
Salary:$15.85-$19.00.; Compensation will be commensurate based on the selected hire’s education and experience.
Schedule/Location: Monday-Friday; 8:00am-5:00pm/College Station, TX
Please note: This position is designated as essential personnel and may be required to report to work during university emergencies, campus closures, or class cancellations.
What you need to do
Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.
What you will do
Receive, import, and export diagnostic imaging studies to and from referring veterinarians, internal services, faculty, clients, and external facilities in accordance with departmental SOPs.
Verify files for completeness, accuracy, and compatibility before import into PACS.
Convert imaging files to DICOM format and ensure proper association with patient records and imaging orders.
Perform quality checks and address basic image or metadata issues.
Maintain accurate patient demographics and exam labeling.
Coordinate with Medical Records, IT, clinicians, and external partners to resolve transmission issues.
Document all image import/export activity and
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