Associate P2P

About Aptia

Aptia is a new force in the employee benefits and pensions administration services, on a mission to change the world of administration for the better.

In an underserved market, with huge potential for growth, Aptia serves 1,100 clients in the US and UK markets and will be supported by shared services in India and Portugal - helping more than seven million people live healthier and happier lives.

And we are expanding. Aptia Group is not only fuelled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.

Specialist. Responsive. Thoughtful. These aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

If you want to join a sector that never stands still, in a company culture that is agile and that will invest in your career development, we could have your perfect next role.

Job requirements

Job Summary: As an Analyst - Procure to Pay, you will play a crucial role in ensuring the seamless execution of the procure-to-pay process within our organization. You will be responsible for supporting the procurement and finance teams in purchasing goods and services, managing vendor relationships, processing invoices, and maintaining accurate records. This role offers an excellent opportunity for growth and development in the fields of procurement and finance.

Key Responsibilities:

Purchase Order Management:

• Assist in the creation, issuance, and tracking of purchase orders for goods and services.

• Ensure purchase orders are accurately completed, including specifications, quantities, and pricing.

Vendor Management:

• Collaborate with procurement team to identify suitable vendors for goods and services.

• Maintain vendor information and relationships, including contact details, contracts, and performance evaluations.

Invoice Processing:

• Receive, review, and process invoices for payment in a timely manner.

• Verify invoice accuracy, including matching against purchase orders and contracts.

• Resolve any discrepancies or issues with invoices, working closely with vendors and internal stakeholders.

Payment Processing:

• Coordinate with finance team to ensure timely payment of invoices.

• Assist in processing electronic payments and issuing checks as needed.

• Maintain records of payments and reconcile accounts payable transactions.

Compliance and Documentation:

• Ensure compliance with company policies and procedures, as well as regulatory requirements.

• Maintain accurate documentation of procurement and payment activities.

• Assist in audits by providing necessary documentation and support.

Process Improvement:

• Identify opportunities to streamline and improve the procure-to-pay process.

• Propose and implement process enhancements to increase efficiency and effectiveness.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field preferred.

• Looking for candidates with 2 to 4 years of relevant experience in P2P

• Previous experience in procurement, accounts payable, or related areas is a plus.

• Strong attention to detail and accuracy in data entry and record-kee