Administrative Assistant II / III - Water & Sewer

Anticipated Hiring Ranges:               Admin II:           $21.96 - $24.23 Hourly

                                                                   Admin III:         $24.16 - $30.31 Hourly

Full Salary Ranges:                              Admin II:           $21.96 - $31.84 Hourly

                                                                   Admin III:         $24.16 - $35.05 Hourly 

Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

City of Greeley's Total Rewards

The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence and investing in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.

Benefits: This position is benefits eligible. Please view our benefits guide here.

Job Summary:

The City of Greeley is seeking an Administrative Assistant II/III to join the Water & Sewer Department.  This position reports to the Executive Assistant in Water & Sewer and will provide administrative support to the Cross Connection & Backflow, Distribution, Transmissions, Collections, Instrument and Control, and Meters divisions of the Water & Sewer Department.  The successful candidate will bring organizational skills and attention to detail, along with a willingness to learn and grow in the position. 

This position will provide general office duties including data entry and auditing, processing vendor payments and purchase orders for capital projects, ordering supplies, making credit card edits, scanning, preparing reports, developing spreadsheets, supporting events, answering phones, responding to questions and inquiries, scheduling meetings, collecting and sorting mail, and other various projects and requests.  The incumbent will provide backup coverage for other administrative staff in the department that will include covering the above mentioned tasks. 

Experience, Knowledge, and Skills:

Minimum Requirements:

Administrative Assistant II:

• High School diploma or equivalent
• Two (2) to four (4) years of increasingly responsible administrative support experience

Administrative Assistant III:

• Associates Degree(two-year degree) or certification program of comparable length 
• Four (4) to six (6) years of increasingly responsible administrative support experience

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job may be considered by the hiring authority. 

AND

A valid driver’s license

Preferred:

• English/ Spanish bilingual skills preferred
• Experience using Oracle accounting and payroll systems

Knowledge, Skills and Abilities:

• Knowledge of business operations principles and best practices
• Knowledge of office management principles and best practices
• Proofreading, grammar, punctuation, and formatting skills, including the ability to maintain consistency and be cognizant of and address details 
• Ability to interpret and apply complex rules and regulations
• Knowledge of the business and organizational structure of Colorado municipalities 
• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal 
• Ability to handl