Coordinator-Administrative

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People motivated to do their best every day. People who are always ready to apply themselves. As one of Indiana's largest employers, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

Coordinator-Administrative

Do you thrive in a fast-paced environment and enjoy providing top-notch support to a leadership team?  This Coordinator-Administrative role offers the opportunity to directly contribute to the success of the Informatics and Information Services (IIS) Senior Vice President and other key leaders.  Reporting to the Chief of Staff, you'll be a key player in ensuring efficient operations and achieving team goals.

RESPONSIBILITIES:

• Strategic Administrative Support: Provide comprehensive administrative and technical support to the IIS Senior Vice President and other members of the leadership team, anticipating their needs and proactively addressing challenges.
• Calendar & Event Management: Manage calendars, meticulously schedule appointments, meetings, and events, ensuring smooth coordination across the team.
• Travel Coordination: Arrange and manage travel logistics for the leadership team, including flights, hotels, and car rentals.
• Financial Management: Process invoices and expense reports efficiently and accurately.
• Project Management: Lead and manage small projects to successful completion within deadlines.
• Problem-Solving & Initiative: Demonstrate initiative by identifying and proactively resolving administrative and technical issues before they escalate.
• Data Management: Ensure accuracy and accessibility of office records, files, resource data, reports, and participate in basic budget oversight tasks.
• Discretion & Confidentiality: Maintain strict confidentiality of sensitive information and exercise sound independent judgment.

REQUIREMENTS:

• Bachelor's degree or equivalent years of experience required.
• Requires 3-5+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.