Administrative Assistant, Molecular Genetics
UT Southwestern Medical CenterAbout the role
Description
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under general supervision to provide secretarial and clerical support for day-to-day operations in the department or division office.
The Administrative Assistant provides comprehensive support to departmental operations, faculty members, and the Department Chair. Responsibilities include processing departmental orders, answering and directing telephone calls, maintaining files and records, preparing correspondence, and assisting with the retrieval and distribution of scientific and journal articles. The position also supports the coordination of meetings and special events.
In addition, the Administrative Assistant performs a variety of faculty and leadership support functions, including preparing travel requests, processing reimbursement documentation, assisting with manuscript preparation, and providing administrative support for grant development and submission activities. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional academic environment.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
- Education
High School Diploma or GED
- Experience
2 years of related secretarial/administrative experience.
May consider higher education completed in lieu of minimum requirements.
JOB DUTIES
- Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
- Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes.
- Composes letters, memorandums, and other non routine correspondence for supervisor's signature.
- Processes and submits on line forms; pays invoices.
- Coordinates meetings and conferences for supervisor or other staff members.
- Makes appointments and maintains supervisor's calendar; makes travel and hotel reservations for supervisor or other staff members.
- Receives, screens, and directs visitors as required; answers and makes telephone calls; tr
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