Intern, Meeting and Event Coordinator - Summer 2025

As an independent group of companies, the BMW Group has a commitment to creativity and breakthrough ideas that goes well beyond the racetrack. In order to continuously create ultimate driving machines, we drive our growth and design excellence by staffing our teams with individuals who are innovative and always looking for the next great idea. If you share our vision and view yourself as an independent, creative thinker, we invite you to join our team in this exceptional role located in Woodcliff Lake, NJ. 

 

Our momentum is moving at such a rapid pace that we continually exceed average international growth rates, and we constantly create new opportunities for our employees worldwide. Be a part of our exciting growth by expressing an interest in our Intern, Meeting and Event Coordinator position located at our Woodcliff Lake, NJ office location. BMW Shared Services, LLC provides consultative HR support to BMW Group companies in the US including BMW of North America, LLC, BMW Group Designworks, Rolls Royce Motor Cars, NA and BMW Financial Services NA, LLC. 

 

WHAT AWAITS YOU. 

• Assist with the research, planning, and coordination of meeting logistics, including venue selection, catering, AV requirements, and event setup.

• Provide support in creating and maintaining event timelines, checklists, and other planning documents.

• Coordinate with internal stakeholders and external vendors to ensure seamless event execution.

• Provide on-site support if needed during events, including registration, troubleshooting, and attendee assistance.

• Assist with post-event tasks, such as collecting feedback, organizing & obtaining event records, and preparing budgets.

• Perform other administrative tasks related to meeting planning as needed.

• Perform other travel related tasks such as updating the infonet travel page, keeping current documents posted, assist with Concur as needed, reporting as needed.

 

WHAT YOU SHOULD BRING. 

• Currently enrolled in a bachelor or master’s degree program at an accredited college or university  

• Possess a minimum cumulative GPA of 3.0 (not just in major) 

• Have completed at least 60 college credits or be at least a rising Junior 

• Must attach a copy of college unofficial transcript 

• Ability to work full-time (36.25 hours/week) 

• Prior BMW Group experience (applicable to international J1 students only) 

• Strong organizational and time management skills with the ability to multitask and prioritize effectively.

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software is a plus.

• Attention to detail and a commitment to delivering high-quality work.

• Prior experience in meeting planning or event coordination is preferred but not required.

 

WHAT YOU CAN LOOK FORWARD TO. 

• Medical Insurance 

• Paid Time Off in addition to Company paid holidays where eligible 

• Hybrid work environment 

• Intern Vehicle Lease Program 

 

This is a full-time internship position for our Su