Director, Transaction & Lease Administration

Leasing and Lease Administration
The Leasing and Lease Administration role has the responsibility to manage negotiations for all lease activity associated with the enterprise office portfolio ensuring TIAA obtains commercial and lease contract terms that are reasonably advantageous and appropriate for TIAA requirements. The role also owns the process and policies directly tied to lease administration of the enterprise portfolio. The position ensures TIAA is protected from business and legal risk during all phases of the lease life cycle—from construction, to move in, occupancy, and move out at expiration of the lease—including payment of rent and other financial obligations.

Key Responsibilities and Duties

• Primary lead on third party brokerage and outside legal agreements in the leasing of corporate office space; owns the process of multiple reviews of the draft lease to ensure the financial obligation is correctly reflected as negotiated.
• Oversees the input of the lease data into lease administration system which includes the lease term, financial obligation, lease summary, critical dates and abstracting of the same.
• Reviews, approves and submits the monthly rent and the sundry charges in excess of $100 million annually.
• Analyzes leasing data, calculates the rent obligation for all current and future leases. Submits regulatory driven rent obligation for the corporate lease portfolio for yearend financial statement for office of the CFO.
• Acts as the subject matter expert for the corporate office lease portfolio for the facilities, accounting, finance, and construction teammates.
• Manages a third party brokerage in connection with negotiating the corporate office leases.
• Oversight of a third party attorney in the review of the lease documentation.
• Guides a third party lease administration team that inputs lease data into the lease accounting and management tool, processing the monthly rent run and weekly sundry batch, and various reports.
• Leads the negotiation of annual leasing activity for the corporate office lease portfolio and manages the annual budget planning process for all leaseholds.
• Controls and approves the monthly rent run and sundry charge expense payments across a domestic portfolio exceeding 150 locations.

Educational Requirements

• University (Degree) Preferred

Work Experience

• 5+ Years Required; 7+ Years Preferred

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
9IC

Related Skills

Accountability, Business Acumen, Business Requirements, Collaboration, Conflict Management, Construction Management, Consultative Communication, Continuous Improvement Mindset, Influence, Negotiation, Prioritizes Effectively, Relationship Management, Vendor / Partner Management

Anticipated Posting End Date:

2025-05-30

Base Pay Range: $106,100/yr - $146,500/yr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). 

_____________________________________________________________________________________________________

Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our