Executive Director Faculty Recruitment - Workforce Operations

Summary:

The Executive Director of Faculty Recruitment will oversee efforts related to the recruitment of faculty members at UTMB. This includes marketing and outreach to passive and active prospects to fill active positions and develop a talent pipeline. The Executive Director will work closely with senior leadership, academic department chairs, faculty search committees, and external partners to attract top-tier talent and ensure a seamless, efficient, and effective recruitment process.

Responsibilities:

Leadership and Strategy

• Lead the overall strategy for faculty recruitment across academic departments, ensuring alignment with the institution’s mission, vision, and goals.
• Collaborate with senior leadership to develop short- and long-term plans to address faculty hiring needs.
• Provide mentorship and guidance to recruitment staff and other key stakeholders involved in faculty search processes.
• Develop best practices and standard operating procedures based on trends in faculty recruitment within academic medicine.

Recruitment Process Oversight

• Collaborate with departmental leadership to develop strategies to oversee the full faculty recruitment lifecycle, from developing search strategies and position descriptions to final offer negotiations and onboarding.
• Ensure the recruitment process is streamlined, effective, and compliant with Federal, State and institutional policies, regulations, and best practices.
• Coordinate with department chairs, deans, and faculty search committees to understand staffing needs and ensure appropriate candidates are identified.
• Manage external search firms, when necessary, to source candidates for hard-to-fill positions. 
• Develop recruitment pipeline and identification programs to attract both internal and external talent.  
• Prepare and present regular reports to leadership on recruitment progress, challenges, and goals.

Stakeholder Engagement

• Build and maintain relationships with key stakeholders, including department chairs, deans, faculty leaders, and external partners, to ensure faculty recruitment efforts meet the needs of the institution.
• Communicate regularly with leadership on recruitment status, challenges, and successes.
• Serve as a liaison between faculty candidates and institutional leadership, ensuring a positive candidate experience.
• Build faculty retention programs focusing on optimizing the onboarding and first 180 day experience for faculty.

Budget & Resource Management

• Oversee the budget for faculty recruitment activities, ensuring efficient use of resources and effective cost management.
• Ensure the recruitment process is sufficiently staffed and equipped to meet the institution’s goals.

Marginal or Periodic Functions

• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Knowledge, Skills & Abilities: 

• Strong knowledge of the academic medical center environment, including faculty roles, tenure processes, and clinical and research recruitment needs.
• Proven success in designing and implementing recruitment strategies.
• Excellent interpersonal, communication, and negotiation skills, with the ability to work effectively with a broad range of stakeholders.
• Strong analytical and problem-solving skills, with experience using data to drive decision-making.
• In-depth knowledge of recruitment best practices, compliance standards, and industry trends in