Maintenance Planner

Job Description

Job Title: Maintenance Planner          

FLSA Status:  Exempt

Department: Operations / Fleet Services     

Reports to: Manager, Maintenance Planning and Project Delivery

General Description / Purpose:

The Maintenance Planner – Fleet Support provides planning and coordination support for the maintenance of Loram’s specialized fleet equipment. This entry-level role assists in organizing, scheduling, and preparing maintenance activities to improve fleet reliability and minimize downtime. The position focuses on project task breakdown, work order support, and ensuring required parts and resources are available to technicians in the field. 

 ESSENTIAL JOB FUNCTIONS:

Planning & Task Coordination

• Assist in developing daily, weekly, and monthly maintenance schedules for fleet assets. 

• Break down work requests into clear, actionable tasks, identifying required labor, tools, and parts. 

• Support sequencing of activities to reduce downtime and align with operational priorities. 

• Contribute to planning for seasonal overhauls and specialized maintenance projects. 

Parts & Materials Management 

• Identify and reserve spare parts, consumables, and tools required for upcoming jobs. 

• Coordinate with Supply Chain to ensure timely availability of materials. 

• Maintain accurate parts allocation records in the EAM system. 

• Monitor critical stock levels and escalate shortages as needed. 

       Work Order Support 

• Enter, update, and track work orders within the EAM system. 

• Ensure work orders contain accurate job descriptions, priorities, and resource assignments. 

• Collect completion notes and technician feedback for continuous improvement. 

       Maintenance Support 

• Assist in preparing work packages including schematics, job instructions, and safety requirements. 

• Provide logistical and administrative support for daily maintenance activities. 

• Help generate reports on completed work, open tasks, and parts usage. 

Communication & Collaboration

• Coordinate with technicians, supervisors, and managers to clarify work requirements. 

• Participate in planning meetings to review upcoming jobs and resolve conflicts. 

Maintain timely communication with stakeholders regarding job status. 

Qualifications

REQUIRED QUALIFICATIONS:

Education: High school diploma or equivalent required. 

 Experience:

• 3 years of experience in maintenance support, planning, parts coordination, or related technical role (preferred, not required for strong entry-level candidates). 

Knowledge, Skills and Abilities:

• Basic understanding of mechanical, electrical, and hydraulic equipment. 

• Ability to read basic technical diagrams and maintenance manuals. 

• Proficient in Microsoft Office Suite (Excel, Word, Outlook). 

• Strong organizational skills with the ability to prioritize multiple tasks. 

• Good communication and teamwork abilities. 

• Willingness to learn new systems and processes.

PREFERRED QUALIFICATIONS:

Education: Technical or vocational training in maintenance, mechanics, or related field preferred.

Knowledge, Skills and Abilities:

• Familiarity with EAM/CMMS systems and maintenance processes preferred. 

PREEMPLOYMENT REQUIREMENTS:

• Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
•  Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
• Successfully pass a pre-employment drug and alcohol test.
• Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.  

WORKING CONDITIONS: 

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the role successfully.  Reasonable accommodations may be made to enable