Jobs and Careers

Real Estate Assistant

BruntWork

UKRemotepart_timeVerifiedPosted 19 Aug 2025

About the role

This is a remote position.

Schedule:

Total hours: 20 hours per week or 4 hours per day
Monday - Friday
9:00 AM - 1:00 PM Miami Beach FL time (or 9:00 PM - 1:00 AM Manila time)

Client location or time zone: Miami Beach, FL, USA - EDT

Company/client overview:
Join a thriving luxury real estate practice in Florida that specializes in high-end clientele through an exclusive referral-based model. This established professional is expanding their operations and building a dedicated team to support their growing business. You’ll be working with a results-driven realtor who values excellence, efficiency, and personalized service delivery. This is an exciting opportunity to be part of a business transformation as they scale from individual practice to team-based operations, with significant potential for professional growth and increased responsibilities as trust and competency are demonstrated.

Job Description:
This dynamic role offers the perfect blend of real estate expertise and administrative excellence, supporting a luxury real estate professional who serves affluent clients in Florida’s competitive market. You’ll be instrumental in streamlining operations, managing critical systems, and ensuring seamless client experiences while working with high-value transactions. The position provides an excellent opportunity to leverage your real estate knowledge in a growing business environment, with the potential to evolve into client-facing responsibilities as the working relationship develops. You’ll play a crucial role in systematizing processes that allow the business owner to focus on client relationships and strategic growth initiatives.

Responsibilities:

Set up and manage CRM systems with detailed checklists and client information
Handle document processing, preparation, and distribution for real estate transactions
Manage client onboarding processes and populate required information into systems
Schedule and coordinate email communications to maintain consistency
Utilize MLS systems to schedule property showings and coordinate appointments
Assist with rental file management including follow-ups, lease signing coordination, and HOA application processing
Execute repetitive administrative tasks and back-office operations
Maintain organized systems and processes for efficient workflow management

Requirements

Proven experience working with real estate professionals, preferably in Florida markets
Strong knowledge of MLS systems and real estate documentation
Proficiency with CRM platforms and database management
Experience with lease processing, HOA applications, and rental transactions
Excellent English communication skills (written and verbal)
Strong organizational skills and attention to detail
Ability to work independently and manage multiple tasks efficiently
Familiarity with real estate forms and processes