Director, Administrative Operations

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The University of Miami/UHealth Department of Physical Therapy is currently seeking a full time Director, Administrative Operations to work in Coral Gables, FL. The Director, Administrative Operations directs and oversees various administrative functions, including clerical services, office space, equipment and supplies, vendor management, and/or other support services. Manages functions through managers and supervisors. Tracks and ensures compliance with capital and operating budgets. Manages a departmental sub-function within a broader departmental function.

CORE JOB FUNCTIONS

• Directs the administrative and financial support of the department.

• Provides long-term strategic planning, overseeing of daily operations, delegating tasks to staff and manages personnel.

• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns. Provides advice and development and recommendation of administration policy

• Serves as principal liaison and representative for personnel and financial matters.

• Represents the assigned department in committees and meetings.

• Manages administrative budgets and negotiates contracts and agreements with vendors.

• Implements department human resources actions, which may include hiring, terminations, salary etc.  Recruits, trains and prepares performance reports for staff.

• Prepares both internal and external reports for departmental use.

• Maintains corporate relationships and monitors operating expenses.

• Liaises with HR and other departments.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                    

Education:

Bachelor’s Degree in relevant field

Experience:

Minimum 7 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships. Ability to lead, motivate, develop and train others.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others

• Knowledge of business and management principles.

• Ability to establish department goals and objectives that support the strategic plan.

Department of Physical Therapy: 60%
•    Managing financial planning and analysis for research projects, including budget preparation and funding proposals during the pre-award phase.
•    Liaise with faculty and staff to provide support for grant proposals, budgeting, and submission to funding agencies. 
•    Overseeing the administration of awarded grants and contracts, ensuring proper financial tracking, reporting, and compliance with sponsor guidelines during the post-award phase.
•    Processing reimbursements for Clinical Physical Therapy and ensuring timely and accurate financial transactions related to research activities.
•    Handling visa processing for international researchers and ensuring compliance with immigration regulations. 
•    Lead with budget preparation for the department and assist the Vice Chair of Clinical Services when needed
•    Assist the Physical Therapy Clinical when needed. 
•    Manage payroll transactions such as ov