Office Administrator II

Froehling & Robertson, Inc., (F&R) has been proudly engineering stability in the country since 1881.  In addition to being one of the oldest independent testing/engineering companies, F&R is also a minority-owned business offering competitive compensation/benefits and a positive work environment designed around the philosophy of mutual respect for all!  Our shared F&R/Employee values include: Safe & Healthy Work Environment, Value & Respect for F&R Employees and Clients, Trustworthiness, Technical Excellence, Continuous Improvement, and Financial Success. 

We're always on the lookout for enthusiastic individuals who are not afraid to get their boots and hard hats a little dirty from an honest day's work.

 “View the video posted below to hear more about our company from F&R employees.”

https://f.io/ebo87fWB

Who we are looking for:

Froehling and Robertson, Inc. is currently looking for an Office Administrator to provide administrative support and assistance to the Dulles Branch.

What you will be doing:

• Set up new clients, contacts and projects in the company’s project management system.  Assist in uploading project contracts.
• Assists in creating budgets within Client Management System (CRM), ensures accuracy before transmission to Enterprise system (SL).
• Coordinate and set up meetings by gathering dates and times that are convenient for internal and external staff and clients.
• Answer phones and direct client inquiries to the proper staff members.
• Input timecards and expense reports from staff into internal accounting software.
• Compile invoices and credit memos in the company’s accounting software.
• Creating Pay Applications and submitting for corporate approval to include with client invoices. 
• Distribute completed invoices via email, mail or upload in client portal.
• Create purchase orders and subcontracts in the company’s accounting software. Process all vendor invoices for payment to accounting.
• Assist Branch and project managers in scheduling, data entry and reporting within system (SpectraQEST)
• Filing of project related data, correspondence, reports, etc.
• Input data/reports into company’s web based reporting system.
• Assign safety training for employees. Reports safety related issues (workers comp and vehicle accident claims) to the Corporate Safety Director.
• Coordinate Vehicle inspections and renewals, maintain vehicle files and update drivers and vehicle information in company database.
• On-board new employees and schedule drug testing in company system. Complete I-9 and new hire orientation.
• Assist with training new staff on timecard and expense report entry, CRM basics and other office basics.
• Review of monthly backlog report with manager.  Initiate contact with PMs to get updated budget info (based on change orders), update report and reply to corporate.
• Complete work for assigned areas and provides assistance or coverage for coworkers as needed.
• Perform a variety of other office support functions as assigned, demonstrating adaptability with changing priorities.
• Other duties as assigned.

What you need to have:

• High School Diploma or equivalent required.
• 5+ years of relevant experience
• Proficiency with general office software and equipment including Outlook, Word, Excel, PowerPoint publisher, Access, Adobe, fax machines, scanners, binding machines and copiers.
• Ability to multi-task successfully.
• Ability to maintain highly organized files/records.
• Ability to maintain a positive client-staff relationship.
• Ability to assist the Branch Manager with preparation for Client meetings.
• Ability to work independently and within teams to achieve goals.
• Excellent communication and presentation skills both oral and written.
• Must be willing to participate in and pass F&R’s pre-employment screening including a background investigation, drug screening and driving record.

Check out our Perks + Benefits:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental, vision and life
• Opportunity for professional growth and advancement
• Tuition reimbursement
• Paid time off
• Company–observed paid holidays
• Short and long-term disability coverage
• 401K retirement

We are an equal op