Executive Assistant - Raven Software | Middleton, WI

Job Title:

Executive Assistant - Raven Software | Middleton, WI

Requisition ID:

R026830

Job Description:

Raven Software is seeking a highly capable, proactive Executive Assistant to support our Studio Head. This is a high-trust, high-impact role focused on protecting executive time, strengthening communication flow, and ensuring leadership initiatives move forward with clarity and follow-through.

In addition to executive support, this role partners with Studio Operations, HR, IT, and Communications on clearly defined studio coordination responsibilities, while remaining primarily focused on enabling leadership effectiveness in a fast-paced, creative environment.

This role is ideal for someone who anticipates needs, exercises strong judgment, and takes pride in helping senior leaders operate at their best.

This role is based in our Middleton, WI office and follows an onsite work schedule of four days per week. Work arrangements may evolve to meet business needs.

Responsibilities

Executive Support & Time Management

• Own and manage the Studio Head’s calendar, including scheduling, prioritization, and travel coordination
• Serve as a primary liaison for internal and external stakeholders interacting with the Studio Head’s office
• Draft and manage meeting agendas, notes, and executive follow-ups to ensure alignment and accountability

Communication & Documentation

• Draft and organize executive communications, presentations, and strategic documents
• Capture notes, decisions, and action items from leadership meetings
• Handle sensitive and confidential information with professionalism and sound judgment

Project Coordination & Leadership Operations

• Track action items, decisions, and timelines across leadership initiatives
• Coordinate leadership meetings, offsites, and executive visits
• Partner with department leaders to facilitate clear information flow and alignment
• Support the planning, documentation, and rollout of select operational processes and internal initiatives in partnership with senior leadership

Studio Coordination & Administration

• Coordinate end-to-end candidate and visitor logistics, including travel arrangements, room and AV booking, itineraries, and studio tours
• Partner with HR, IT, Facilities, and hiring managers to support onboarding coordination and first-week readiness
• Track and publish new hire and departure updates across Production, HR, IT, and Facilities
• Support select employee-facing initiatives in partnership with Studio Operations, including events, gifting, and studio programs
• Partner with Department Heads, HR, and Early Careers teams to support coordination of the internship program

This role collaborates closely with Studio Operations, HR, IT, and Communications, but does not replace dedicated responsibilities within those teams.

Qualifications

• 3+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills and strong written and verbal communication
• Strong written and verbal communication skills
• High integrity and discretion with confidential information
• Comfort managing ambiguity, shifting priorities, and complex coordination
• Strong proficiency with modern tools (Microsoft 365, Slack, Zoom, ChatGPT, project tracking tools)
• Emotional intelligence and confidence interacting with stakeholders at all levels

Why Raven

At Raven Software, we value collaboration, trust, and creativity. As part of Activision, you’ll be surrounded by passionate professionals committed to delivering exceptional player experiences.

This role offers meaningful exposure to studio leadership and the opportunity to make a tangible impact on how the studio operates day to day.

Your Platform 

Founded in 1990, Raven Software is the developer of numerous award-winning games including Hexen, Star Wars Jedi Knight II: Jedi Outcast, Marvel: Ultimate Alliance and most recently, a major contributor to the blockbuster Call of Duty® franchise. We’re based in Middleton, Wisconsin, a suburb of Madison, annually ranked on numerous lists as one of the top places to live and work. 
We have a unique vision for our industry. One that has and continues to inspire us. We bring no egos. We focus on what is best for the game. We hire stunning peers. We own our own mistakes. We treat each other with respect. After nearly 30 years, Raven Software is still thriving. We developed a team who cares about one another, our games and our players. As we enter the next exciting chapter of our story, we are growing. Our team is creative, highly intelligent, well-led and equipped to face this exciting future. If you want