Administrative Specialist 1

Initial Posting Date:

08/28/2025

Application Deadline:

09/08/2025

Agency:

Department of Human Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Administrative Specialist 1

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Are you passionate about helping others and making a difference every day? If you enjoy helping others, staying organized, and being the go-to person for getting things done, this Administrative Specialist 1 could be the perfect role for you!

Summary of Duties

As an Administrative Specialist 1, you will:

• Provide administrative support to the supervisor and team by coordinating tasks, managing schedules, and ensuring smooth daily operations.

• Communicate professionally with staff, providers, and the public to share information, resolve issues, and explain agency procedures.

• Coordinate services and purchasing for providers and office needs, including tracking authorizations, managing supplies, and reconciling vendor payments.

• Support facility and equipment needs, including building maintenance, ergonomic assessments, and state vehicle coordination.

• Manage office systems and tools, such as phones, cell devices, EBT cards, and agency databases; troubleshoot issues and maintain accurate records.

• Assist with onboarding and hiring processes, serve as a local system administrator, and support staff access to agency tools and systems.

• Participate in committees and special projects, including equity and inclusion efforts, advisory councils, and district-wide initiatives.

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; Or

• An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience providing administrative support functions to a diverse leadership team.

• Experience efficiently and effectively training new support staff hires.

• Experience navigating multiple data bases efficiently.

• Experience applying organizational skills and being a dependable resource to a team.

Working Conditions

• Duties for this role will be performed in an office setting.

• Some community work may be required.

• The work schedule is Monday to Friday, 8 am to 5 pm PT.

• There may be rare opport