Temporary Senior Program Manager, Conferences and Events

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Temporary Senior Program Manager, Conferences and Events

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The School offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike.

The University of Pennsylvania Carey Law School staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.
Reporting to the Executive Director of Conferences and Events, the Senior Program Manager is an integral collaborator on important faculty conferences, colloquia, symposia, meetings, and events, with ultimate responsibility for day-of program success and all follow up. The SPM works closely with faculty and Center and Institute Directors, as well as with IT colleagues, Facilities, Communications, and others to ensure that all Penn Carey Law Conferences and Events are delivered with high-quality service levels to ensure an outstanding participant learning experience.

The SPM maintains ownership of a portfolio of programs and takes responsibility for all assigned events. This is a temporary position eligible for up to 29 hours a week, hybrid eligible, with responsibility for some weekend and evening work as required by the vibrant and full events calendar.

Job Description

Duties include:

Strategic Work

• Create and manage communication channels to faculty and other program sponsors; participate in and contribute to all pre-event planning.
• Pre, during, and post-event, serve as direct point of contact for high-level speakers, presenters, and guests at assigned events.
• Ensure institutional branding and reputational goals are included in all event planning.
• Stay abreast of all technical opportunities for event hosting, including mastering software for event management as well as orchestration of excellent hybrid and remote even