Coordinator II: Academic Scheduling Analyst 109730

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 109730 Position Title (Classification Title):  Coordinator II 109730 Working Title:  Coordinator II: Academic Scheduling Analyst Job Summary: The Academic Scheduling Analyst manages the coordination of all academic and classroom scheduling processes handled by the Office of the Registrar, including but not limited to, scheduling of all general assignment classrooms, intake of all departmental and college course schedules for fall, spring, and summer semesters, communication with faculty, staff, and student organizations across campus about scheduling processes and procedures. The incumbent interprets and applies University policies related to classroom assignments and collaborates with the Provost’s Office to enforce state statutes for textbook compliance by ensuring compliance with the 45-day processing freeze. The incumbent troubleshoots and finds solutions for complex issues relating to classroom scheduling and reservations and communicates empathetically with customers throughout the process. Department Office of the Registrar FLSA: Exempt Minimum Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience. Position Qualifications: Experience with and knowledge of academic policies and procedures; Banner, EMS, CLSS, Degree Works and JIRA; Florida Statutes; Florida Administrative Code; Computer Software; FERPA (Family Education Rights and Privacy Act); State of Florida General Records Retention Schedules. Preferred Qualifications Higher Education/post-secondary experience: Two years of progressively responsible experience in Enrollment Affairs (Admissions, Financial Aid, Registrar) or experiences directly related to an area of expertise that interacts with the business processes handled by these offices. Experience with University requirements. Working knowledge of Student Information Systems platform(s) - i.e. Banner/Ellucian, EMS, etc. Experience with training and technical development, public speaking, presentations, and quality customer service in higher education-related areas. Strong analytical and problem-solving skills with the ability to work in a highly detailed work environment, often independently. Effective written and verbal communication and “high-end customer service” skills, including an excellent command of the English language, grammar, and syntax. Ability to create, amplify, and maintain personable relationships across campus. Essential Functions / Job Duties:

• 60% - Responsible for the scheduling of academic courses and classrooms: - The incumbent reviews academic courses offered each term to ensure compliance with accepted standards of classroom contact time versus credit awarded and faculty activity as mandated by the Florida Board of Governors (BOG)and University rules and policies. - Using CLSS software, the incumbent is responsible for analyzing and processing section course information for publication of course sections on the university web-based course search. Analyze and edit course section(s) data points, i.e. campus code, instructional method, schedule pattern, etc. The incumbent recommends deadlines for scheduling calendar distribution following current calendars (academic & course scheduling)and influential state statutes. Analyze errors and workflows to finalize certain course changes and cancelations as requested by the academic departments. - The incumbent assigns classroom space for academic courses, student organizations, and campus departments. The incumbent may collaborate with the President’s Office to organize room reservations for recognized groups and organizations outside of the University community. Utilize web-based computer program technology, information provided by departments, institutional knowledge, and good logic and judgment to independently assign classrooms with consistency, efficiency, and fairness. - The incumbent conducts classroom audits by comparing data in Tableau and Banner annually to ensur