Accountant - Accounts Payable

POSITION SUMMARY:

The Accounts Payable Accountant is responsible for assisting with the District's accounting, payables, and reporting requirements. Reviewing, analyzing, and synthesizing data and information, preparing internal and external financial reports, administering district purchase cards, properly monitoring purchase order data, printing checks and processing electronic payments, reviewing invoices and account numbers, preparing adjusting journal entries, assisting with audits, and maintaining electronic records. This position will cross train on other business office roles and serve as an alternate when needed.

POSITION: Accountant – Accounts Payable

LOCATION: Administrative Services Center

STATUS: Full-Time Exempt Employee

SALARY: Per HVFMT Contract: $57,641 - $62,392 based on experience and qualifications

POSTING DATE: 07/21/2026

DEADLINE: Until Filled

START DATE: As soon as possible

QUALIFICATIONS:

1.  Bachelor's degree in Accounting, Finance or equivalent preferred.

2. Michigan School Business Officials Business Office Specialist Certification or higher preferred.

3.  Commensurate accounting experience required.

4.  Strong understanding of K-12 accounting principles, including MDE Bulletin 1022 (Michigan

Public School Accounting Manual), chart of accounts, account code associations and grant

accounting.

5.  Ability to use district technology and maintain proficiency as required skill sets change with

advances in technology and needs of the district.

6.  Experience and aptitude in the use of Microsoft Excel and Word required.

7. Experience in the use of financial management systems required.

8.  Strong analytical and mathematical aptitude required.

9.  Ability to communicate effectively in writing, orally and electronically.

10.  Demonstrated ability to take initiative and work as an effective team member.

11.  Demonstrated ability to work independently and apply discretion in decision-making.

12. Ability to handle a variety of responsibilities with attention to detail and minimal supervision.

13. Ability to exercise good judgment and make decisions in accordance with board policies and

              established administrative guidelines.

14.  Strong organizational skills and ability to meet required deadlines with minimal supervision.

15.  Maintain regular, predictable attendance.

16.  Maintain strict confidentiality.

RESPONSIBILITIES & DUTIES:

1. Manage the accounts payable process using BusinessPLUS best practices.
2. Print Checks regularly.  Ensure timely payment of all invoices.
3. Integrate ACH payment processing into payable procedures and regularly contact vendors to encourage enrollment.
4. Investigate areas where efficiencies may exist and develop and streamline payables processes to implement process improvements.
5. Assist staff with purchase requisitions, electronic check requests, purchase orders, punch out web shopping, parent reimbursements, scholarship payments, purchase cards, account numbers, etc.
6. Maintain a vendor list and ensure that individuals are not being paid for services.  Request Form W-9 from vendors and maintain electronic files.
7. Prepare local, state and federally mandated reports, including but not limited to Forms 1099 and the Unclaimed Property Report.
8. Analyze accounts payable outstanding check list for accuracy regularly and contact vendors on the list with stale check dates.
9. Manage District Purchase Cards including setting up new cards, reporting fraudulent activity, ensuring receipts and accounts numbers have been entered and approved by due date, updating credit limits, contacting cardholders as needed, and uploading transactions into the financial management system.
10. Review accounts payable records and analyze reports to track status of purchase orders, invoices, and payments ensuring accuracy and relevancy of information.  Contact purchasers and close out purchase order records as needed.
11. Train staff on District purchasing and payable processes and procedures.  Monitor to ensure