Payroll Accounting Manager

Who we are: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California 50 years ago, our roots now span the breadth of North America, and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

 

Position Summary:  

CCOF is expanding our accounting team! We are looking for a Payroll Accounting Manager to oversee and manage all payroll functions and employee benefits accounting activities for CCOF, Inc., and its affiliated organizations, ensuring accuracy, compliance, and timely delivery. This role is essential in maintaining smooth payroll operations and providing high-quality support to our staff. 

If you have experience managing California based payroll, maintaining payroll compliance, and collaborating across teams in a dynamic organization, we encourage you to apply. Strong attention to detail, confidentiality, and commitment to excellent service are key to success in this role. 

This is a full-time, salary exempt position that reports to the Finance Director. This is a Santa Cruz, California-based hybrid position but will consider fully remote work for the right candidate. 

  

Essential Responsibilities:

• Ensure accurate and timely processing of semi-monthly, multi-state payroll, ensuring full compliance with federal, state, and local tax regulations.  

• Manage all accounting functions related to payroll and employee benefits accounting.   

• Administer the 401(k) plan, ensuring adherence to plan rules and regulatory requirements.   

• Partner with the Accounting and Human Resources leadership team to assess, recommend, and implement process improvements in payroll and benefit plan accounting and administration.  

  

Specific duties  

• Process semi-monthly, multi-state payroll for CCOF’s multiple nonprofit affiliated organizations.   

• Calculate and process intercompany payroll cost reimbursements.   

• Manage multi-state payroll tax account registration process and all payroll related account filings.   

• Train junior staff members on payroll support tasks.  

• Serve as employees’ lead point of contact for payroll inquiries.   

• Collaborate with Human Resources staff to ensure accurate payroll deductions for employee benefit plans (HSA, FSA, medical, 401k, health and life insurance, etc.)   

• Collaborate with Human Resources staff to coordinate benefits and payroll for employees on leave.  

• Manage employee enrollments and compliance testing for HSA and FSA benefits plans.   

• Reconcile employee benefits, plan bills and work with insurance broker and carriers to resolve discrepancies.