Manager, Executive Assistant to the Chief Executive Officer

Company Description

About the Organization 

KIPP Public Schools is a national network of tuition-free public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools, nearly 16,500 educators, and nearly 190,000 students and alumni. 

Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. 

Our vision: Every child grows up free to create the future they want for themselves and their communities. 

The KIPP Foundation is a nonprofit organization that supports KIPP schools across the country. The KIPP Foundation trains and develops outstanding educators to lead KIPP public schools; provides tools, resources and training for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations. 

About Our Values: 

Excellent Results for Students: We value results over effort and know that our work is not finished until all students thrive. We maintain high expectations for self, team, and students. We drive outcomes by operating with agility, removing barriers, differentiating support, and prioritizing student-centered solutions—especially for those at the margins. 

Collective Impact: We are one team. We win together. We embody a one-team mindset by working collaboratively across teams, aligning goals, and leveraging the strengths of all teammates. We build trust-based relationships and ensure inclusive decision-making by engaging those closest to the work. We provide clarity through simple, repeatable systems and goals that enable transformational outcomes. 

Courageous Action: Our belief in what we can achieve is unwavering, fueling our optimism and commitment to overcome any challenge. We demonstrate an unwavering belief in students' potential and a commitment to addressing systemic inequities. We approach challenges with resilience, a solutions-focused mindset, and adaptability. We foster a psychologically safe environment centered on trust and accountability where feedback is encouraged. We leverage data to reflect on progress, own setbacks, celebrate successes, and continuously improve to maximize impact. 

Job Description

About The Position 

As the Manager of Executive Administration, you will provide administrative and project management support to the Chief Executive Officer at KIPP Foundation and his Chief of Staff, to whom you will report.  We are seeking a highly skilled professional with 5 to 10 years of experience in organizing, recordkeeping, systemizing manual tasks, calendaring, note-taking, and managing multiple projects simultaneously for high-impact leaders in a fast-paced, result-oriented environment.  You are well suited for this role if you are experienced in pivoting from one task to the next as the circumstances require, and partnering with executives to ensure their time is focused on their most critical priorities and they are fully prepared with the materials and information they need to lead effectively.  A successful candidate will be an exceptionally systems-minded person who communicates effectively, possesses exceptional work management skills, and thrives in highly collaborative and agile team settings.  Finally, in this role, you must be able to exercise strong judgement, flexibility, and foresight, while executing project plans involving multiple KIPP regions and functions within KIPP Foundation.  All EAs at KIPP Foundation must be able to maintain confidence related to sensitive information related to high-level leadership decisions.     

Key Responsibilities  

• Produce status reports, track follow ups and progress to goal concerning project plans, and track key deadlines  

• Manage calendar and scheduling, correspondence, travel logistics  

• Prepare succinct, well-written documents, and be able to edit documents accurately  

• Create and assess innovative, efficient systems to complete administrative tasks 

• Distill critical information to effectively prepare CEO for meetings and other engagements  

• Manage multiple projects simultaneously with agility 

• Respond to shifting team and organizational priorities by pivoting to provide support where it is most needed  

• Create and manage project plans, spreadsheets and maintenance of fili