Initial Posting Date:

05/28/2026

Application Deadline:

06/08/2026

Agency:

Department of Corrections

Salary Range:

$4,558 - $5,995

Position Type:

Employee

Position Title:

Administrative Specialist 1, Mailroom Specialist (Salem)

Job Description:

Administrative Specialist 1, Mailroom Specialist (Salem)

Santiam Correctional Institution – Salem, Oregon

Oregon Department of Corrections

The Oregon Department of Corrections is seeking a motivated and detail-oriented Administrative Specialist 1 to join our team at the Santiam Correctional Institution’s (SCI) Mailroom. This position plays a critical part in ensuring the safe and efficient flow of mail to and from staff and Adults in Custody (AICs), helping protect the security of the institution while supporting essential communication.

About the Job – Your Role

As the Mailroom Specialist, you are the backbone of daily mail operations at SCI. Your work ensures all mail complies with Department of Corrections Mail Rule #131 and that prohibited items never reach the facility. You’ll work in a fast-paced, structured environment where accuracy matters and every task serves a purpose.

Key responsibilities include:

• Receive, sort, and distribute incoming mail for staff and AICs in accordance with DOC Rule #131.
• Inspect incoming and outgoing AIC mail for contraband while following established security procedures and PPE requirements.
• Process outgoing mail, including certified and inter‑institutional items, and prepare all materials for USPS pickup.
• Identify mail violations, complete required documentation, and return or confiscate prohibited items as directed by policy.
• Maintain organized records for packages, violations, confiscations, and other mailroom activities.
• Respond to AIC communications and grievances related to mail operations.
• Secure contraband into the chain of evidence and testify in court if required.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Requested Skills

• Experience sorting and routing high‑volume mail in a structured or regulated environment.
• Demonstrated skill inspecting mail or documents for prohibited items according to established policies or rules.
• Proven experience completing official forms, notices, or violation reports with accuracy and policy compliance.
• Experience maintaining organized filing or tracking systems for logs, packages, violations, or other operational records.
• Experience processing specialized mail types (such as certified, legal, official, or inter-agency mail)
• Experience handling evidence or sensitive materials in acco