UNIV - Part Time Administrative Coordinator I - Psychiatry: Training Division

Job Description Summary

Responsible for coordinating all psychiatry related continuing educational, development/fundraising and alumni initiatives. Works closely with the Vice Chair for Education and Director of Continuing Education, Community and Alumni Relations (CECAR) regarding program development, operational procedures, communications and financial management related to educational, development/fundraising and alumni activities of the department.

Occasional weekends and travel within Charleston area required.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001055 COM PSYCH Training CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

20

Work Shift

Day (United States of America)

Job Description

FLSA: Hourly

Work Schedule: Monday - Friday; 20 hours/week - Hours to be determined upon hire

Job Duties:

• 30% - Coordinates and administers the development and delivery of assigned professional educational programs. In collaboration with the Vice Chair for Education and the Director of Continuing Education, implements new educational program offerings.  Stays abreast of new trends in continuing education course delivery. Performs complex administrative duties related to continuing education trainings. o Maintain CE database and update all community contacts. Updates contact information for all current and new physicians, psychologists by utilizing and downloading the State Board licensing lists. Develops and establishes a validated email and postal mail database: a) Manages the use of the database by others granted access; b) Manages requests for information from the database from other departments. Plans, implements, and coordinates special projects or programs; prepares detailed program reports. Provides assistance in the establishment of new programs or the modification of existing programs. Conducts surveys and studies of problems and needs; makes recommendations. Maintains up-to-date knowledge of the status of assigned program area(s).
• 25% - Performs all activities related to fiscal management and finances for the CECAR team: a) Develops and monitors compliance with annual continuing education, alumni and fundraising/development; b) budgets for the department; c) Prepares detailed program reports for all CECAR events/activities/programming; d) Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests; e) Performs the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc.; f) Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests; g) Directs budget preparation and monitors expenditures; h) Prepare all funding requests; i) Created CECAR budget for 3 fiscal years; j) Recover misallocated funds; k) Allocate funding sources and monitor l) Process procurement reimbursements, check requests and foundation requests.
• 15% - Develops and executes specific complex communication campaigns for primary and secondary markets for educational offerings, alumni and development/fundraising initiatives; Design and implement communications collateral including conference brochures, flyers, handouts and other materials; create and disseminate marketing pieces for print and online for professional and community education programs, alumni and fundraising initiatives; Develop and manage applicable sections of website for the Department, including developing content/digital assets; Monitor, manage and develop communications and website content that are mindful of MUSC compliance/brand management rules;  Coordinate with the APA and the accreditation site, to be able to run an educational APA programs online; Monitors and analyzes web-related statistics, identify trends and the nature, frequency and types of services requested, and uses this data to improve content and quality of services; Compile data on department s division resources, workshops, clinics and services;  Research division offerings to update department website; Organize division material to create a department book and collection of division brochures; Marketing for department on relevant social media pages.
• 10% - Coordinates complex administrative, business management and/or support activities for development/fundraising activities for the department. Coordinate the logistics for each