Executive Business Administrator

This Executive Business Administrator role is a critical enabler for Microsoft’s Financial Services Industries (FSI) Operating Unit - a high-impact business driving strategic partnerships and growth across the banking, insurance, and capital markets industries.  As a trusted partner to senior leaders, you will ensure operational excellence and business continuity by managing priorities, orchestrating complex schedules, and supporting initiatives that shape the OU’s success. Your work directly influences executive decision-making, team effectiveness, and the delivery of key objectives in a fast-paced, global environment

The role provides comprehensive business support to designated leaders and their teams, ensuring operational excellence and smooth execution of priorities. Responsibilities include:

• Executive Support: Strategic calendar management, travel coordination, and time planning aligned with leader preferences.
• Operational Management: Expense tracking, budget support for events, space and supply planning, and hardware management.
• Event Coordination: Plan and execute team and organizational events, including morale-building activities.
• Talent & Team Experience: Support recruitment logistics, onboarding, and employee lifecycle processes in collaboration with HR partners.
• Project & Business Rhythm: Manage organizational projects, maintain cadence of business operations, and ensure policy compliance.
• Leadership & Collaboration: Build networks across teams, lead by example, and foster a positive, inclusive team culture.

The ideal candidate demonstrates organizational skills, executive presence, and the ability to balance multiple priorities while driving operational and strategic initiatives.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

Strategic Calendar Management

• Manage a complex, rapidly changing calendar, including evening/weekend checks.
• Align priorities based on leader’s objectives and operating style; anticipate conflicts and proactively resolve them.

Travel Planning

• Provide end-to-end coordination for domestic and international travel, including itineraries, logistics, contingency planning, and onsite support during major events (e.g., Inspire, Ready).

Rhythm of Business (ROB)

• Drive business cadence by scheduling key meetings, team syncs, and strategic checkpoints. Ensure alignment with organizational priorities.

Meeting & Event Coordination

• Plan and execute staff meetings, offsites, and morale events. Own agenda development, logistics, and material preparation for leadership and team gatherings, including driving workback schedules, checkpoints, and post-event close-out (tracking attendance, distributing materials).

Budget & Expense Oversight

• Support discretionary budget tracking, morale costs, and expense management.
• Partner with Business Manager on purchase orders and vendor accounts.

Team Partnership & Collaboration

• Collaborates with internal stakeholders and peer groups and may communicate with external parties.
• Work closely with the Business Manager and internal stakeholders to enable team operations.
• Build and leverage networks across organizations to support leader and team goals.

Employee Lifecycle Support

• Facilitate onboarding, headcount tracking, and interview coordination. Partner with Global Talent Acquisition for recruitment processes and manage headcount transactions and system updates.

Operational Excellence

• Manage space, supply, and hardware planning. Balance multiple projects with varying deadlines while maintaining executional rigor, including risk identification, impact analysis, and process improvement responsibilities.