Staff Project Manager, IMC

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

The newly formed Integrated Marketing Communications (IMC) team functions like a best-in-class internal agency. IMC is dedicated to a simple but ambitious vision – crafting the best marketing and advertising in the world. It’s mission – create audience-first, idea-led, omnichannel, globally aligned campaigns.

Job Description

The Opportunity: 

The Integrated Marketing Communications (IMC) is looking for a Lead Project Manager with a passion for and focus on operational structure, procedures and team collaboration. This position will support the creative development and execution of integrated marketing campaigns and design projects, interfacing with cross-functional teams to ensure on-time/on-budget delivery on all projects. Ideal candidate should have a project management or producer-type experience at an in-house creative team or creative agency model. 

What Your Impact Will Be: 

• Timeline, resource, and capacity management across highly complex initiatives and multi-brand programs
• Strategic oversight of budgets, POs, and procurement processes across multiple projects and stakeholders
• Development and tracking of operational KPIs including throughput, velocity, and resource efficiency
• Workflow optimization and cross-functional process leadership to streamline execution and delivery
• Team leadership and people development with a focus on creative operations and agency best practices
• Lead day-to-day and long-term operations for complex, cross-functional initiatives, overseeing high-value campaigns and executive-priority work.
• Partner with cross-functional leadership to define campaign timelines, team resourcing, and delivery schedules across channels
• Serve as the primary liaison with Procurement and Finance for budget tracking, scope management, and vendor resourcing
• Identify workflow bottlenecks and implement scalable solutions to drive operational efficiency across internal and external teams
• Oversee project intake, execution, and final delivery across all Workfront workflows—consulting on priority, timelines, and team assignments
• Own project tracking and resourcing dashboards, proactively flagging risk areas and implementing resolution paths
• Manage external vendors and freelancers, including onboarding, timeline management, and invoicing
• Partner with Account, Creative, and Production leads to ensure delivery alignment across functional teams
•  Lead submission and tracking of all legal and brand standards approvals, coordinating cross-region alignment when needed
•  Manage digital asset finalization and distribution in collaboration with Asset Management and DAM team
• Mentor and manage a team of project managers and coordinators to grow functional expertise, communication, and leadership capabilities
• Proactively evolve documentation, templates, and processes to align with team and business growth

Qualifications

What We’re Looking For:

• 9+ years of relevant experience in project management, creative operations, or integrated marketing
• Experience in a senior project management or operations role within an in-house agency or creative organization
• Strong knowledge of creative production workflows across video, digital, print, and social channels
• Expertise in workflow tools (e.g., Adobe Workfront, Airtable, Jira, Monday.com), asset management, and KPI tracking
• Experience owning budgets, tracking spend, and interfacing with procurement or finance teams
• PMP certification or equivalent experience strongly preferred
• Prior experience managing people and providing mentorship across multiple levels
• Leadership mindset with strong collaboration, communication, and strategic problem-solving skills
• Ability to independently manage ambiguity, prioritize competing needs, and adapt quickly to changing priorities
• Experience navigating complex matrixed organizations with multiple stakeholders and competing demands
• A deep sense of ownership, accountability, and the ability to inspire and influence cross-functional partners
•  A systems-thinker approach with the drive to conti